Executive Assistant Generic Job Opening

Founded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris’s goal is to make a positive impact on business and society via its ‘Think, Teach, Act’ tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.

HEC Paris is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.

https://www.qatar.exed.hec.edu/

This generic job opening aims to build a diverse pool of qualified candidates for future Executive Assistant roles at HEC Paris, Doha. The Executive Assistant provides high-level administrative support to senior executives, overseeing institutional and cross-functional projects, and serving as a key communications and logistics interface between senior leadership and internal/external stakeholders.

Key Responsibilities

• Provide administrative and logistical support to senior executives
• Manage calendars and respond to all scheduling requests; determine the priority and routes of incoming correspondence and requests, and refer matters as appropriate; plan and coordinate business travels; prepare all expense reports accurately and in line with internal policies and procedures;
• Take meeting minutes, assist with the documentation of high-level meetings and events, and follow up on meeting action items;
• Draft and review memoranda, correspondence, presentations, decks, reports, handouts, and other documents, often of a highly sensitive and confidential nature, in support of objectives for the organization;
• Lead institutional and transversal projects as required;
• Maintain highly effective working relationships with officials from other partner universities, executives and managers, business, and community organizations;
• Provides an essential communications interface between senior leadership and internal departments.

• University degree – a Master’s degree is preferred
• A minimum of 5 years in a similar role, preferably in communications, research, or a diplomatic setting
• Advanced level in MS Office (Word, PowerPoint, Excel)
• Excellent command of English; other languages (Arabic, French…) are a plus
• Demonstrated experience working effectively with senior executives and individuals from diverse cultural backgrounds
• Discrete, politically astute, and capable of maintaining high levels of confidentiality
• Excellent research and analytical skills, including the ability to research, analyze, and effectively integrate diverse information from varied sources
• Outstanding organization skills, proactive, and dependable
• Attention to detail and commitment to delivering high-quality results
• Proven problem-solving capacity, with the ability to anticipate challenges, proactively identify potential issues, and develop effective solutions
• Flexibility and willingness to adapt working hours to business needs
• Prior experience in Qatar or the GCC preferred 

Disclaimer

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

Important: eligible candidates must have current resident status in Qatar. International applications will not be considered for this role. 

If selected for a job at HEC Paris, Doha, you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.