Executive Secretary (Female)

Job Title: Executive Secretary (Female Arabic Speaker Preferred)

• Manage and coordinate executive calendars, appointments, meetings, and travel arrangements
  
• Handle, screen, and prioritise incoming calls, emails, and correspondence
  
• Prepare, edit, and format reports, presentations, and business documents
  
• Maintain an organized and efficient filing system for easy document retrieval
  
• Coordinate meetings, conferences, and internal/external events
  
• Record meeting minutes and ensure accurate documentation and follow -ups
  
• Monitor and manage office supplies and administrative requirements
  
• Draft routine communications and professional correspondence
  
• Assist in the preparation and review of contracts, reports, and official documents
  
• Maintain strict confidentiality of sensitive information
  
• Perform additional administrative duties as assigned by management
  

Requirements

Requirements:

• Female Arabic speaker (preferred)
  
• Proven experience as an Executive Secretary, Personal Assistant, or in a similar role
  
• Prior experience in the construction or real estate sector is highly preferred
  
• Strong organizational and multitasking abilities with attention to detail
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  
• Excellent written and verbal communication skills in English and Arabic
  
• Ability to work under pressure and meet tight deadlines
  
• Strong interpersonal skills with a professional demeanor
  
• High level of discretion and confidentiality
  
• Excellent time management and problem -solving skills
  
• Bachelor’s degree in Business Administration or a related field (preferred)