Role Objective:
The Finance & Operations Officer is responsible for invoice scrutiny and preparation, client billing and collections, follow -up with clients for invoices and payments, managing India team finance operations, and ensuring statutory and regulatory compliance for both India and Qatar entities. The role also covers accounts payables, bank liaising, bank guarantees, and coordination with internal and external stakeholders to ensure smooth financial operations.
Key Responsibilities:
Invoice Scrutiny & Preparation:
- Scrutinize client contracts, work orders, timesheets, and supporting documents to ensure accurate invoicing.
- Prepare, review, and issue client invoices as per contractual terms and timelines.
- Ensure correctness of tax components including GST, TDS (India), and applicable Qatar requirements.
- Maintain invoice registers, revisions, credit notes, and supporting documentation.
Client Follow -ups & Payment Coordination:
- Coordinate with clients’ finance and accounts teams for invoice submission and acknowledgements.
- Follow up on outstanding invoices to ensure timely collections.
- Track accounts receivable aging and prepare collection status reports.
- Resolve invoice -related queries, disputes, and reconciliation professionally.
Accounts Payables (AP):
- Verify and process supplier and vendor invoices after necessary approvals.
- Ensure payments are made in line with agreed credit terms and company policies.
- Maintain accounts payable ledger and supporting documentation.
- Coordinate with procurement and administration teams for PO and contract verification.
Bank Liaisoning & Financial Instruments:
- Liaise with banks for day -to -day banking operations.
- Coordinate issuance, renewal, amendment, and closure of Bank Guarantees (BG), Tender Bonds,
and Performance Bonds.
- Support bank documentation, KYC updates, and credit facility coordination.
- Assist in bank reconciliation and tracking of fund transfers.
India Operations & Statutory Compliance:
- Manage day -to -day finance operations for the India entity.
- Ensure compliance with Indian statutory requirements including GST, TDS, PF, ESI, Professional Tax,
and other applicable laws.
- Coordinate with auditors, consultants, and authorities for filings, returns, and audits.
- Maintain statutory registers, compliance trackers, and documentation.
Qatar Finance & Compliance Support:
- Support Qatar finance operations with documentation related to invoicing, supplier payments, and
payroll inputs.
- Coordinate WPS -related documentation and payroll support as required.
- Ensure compliance with Qatar labor, financial, and regulatory requirements.
- Support internal and external audits for Qatar operations.
Payroll & Internal Coordination:
- Coordinate payroll inputs with HR and external payroll partners.
- Verify payroll calculations, statutory deductions, and disbursements.
- Manage employee reimbursements, expense claims, and related documentation.
Reporting & Documentation:
- Prepare MIS reports related to billing, collections, payables, and compliance.
- Maintain accurate financial records for audits and management review.
- Support internal and external audits by providing required data and clarifications.
General Responsibilities:
- Ensure confidentiality and integrity of financial data.
- Follow company financial policies, SOPs, and internal controls.
- Coordinate effectively with India and Qatar teams.
- Perform any additional finance or operations -related duties assigned by management.
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