Key Responsibilities

1. Government Services Coordination

• Coordinate and manage all government-related services, transactions, and communications on behalf of the organization
• Act as the primary liaison with government authorities and ensure timely processing of permits, approvals, registrations, and official documentation
• Ensure compliance with applicable laws, regulations, and administrative requirements
• Track all submissions, approvals, and renewals to ensure timely follow-up and avoid delays or service interruptions
• Maintain accurate records of all government-related activities and correspondence
• Ensure confidentiality, accuracy, and regulatory compliance in all interactions

2. Office Correspondence Management

• Receive, record, distribute, and dispatch official incoming and outgoing correspondence
• Maintain organized tracking systems for letters, memos, emails, and official documents
• Ensure proper filing, archiving, and retrieval of records
• Support internal and external communication flow efficiently
• Follow established administrative procedures and documentation standards
• Maintain strict confidentiality of sensitive information

3. Executive & Transportation Support

• Provide secure and professional transportation support when required
• Ensure timely and safe movement of executive staff
• Maintain discretion and professionalism during all assignments

4. Events & Logistics Coordination

• Coordinate executive entry and participation in official events
• Manage logistics, scheduling, and security arrangements
• Ensure smooth and efficient execution of event-related activities

5. Confidentiality & Information Security

• Maintain strict confidentiality of all sensitive organizational information
• Handle government and executive documents with highest level of discretion
• Ensure compliance with internal confidentiality policies and standards

6. Additional Duties

• Support other administrative and operational tasks as required
• Demonstrate flexibility and adaptability to evolving organizational needs
• Contribute effectively to various office functions and initiatives

Qualifications

Education

• High School Certificate or Diploma in Business Administration or related field

Experience

• Minimum 3 years of experience in government relations, administrative support, or related field