Leasing Administrator

KEY RESPONSIBILITIES & ACCOUNTABILITIES:

Lease Administration:

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  • Prepare, review, and process lease agreements and renewals in coordination with the Leasing Manager.
  
  
  • Ensure lease documentation is complete, accurate, and compliant with mall policies and local regulations.
  
  
  • Maintain a detailed database of all lease agreements, including start and end dates, rental terms, and tenant details.
  
  
  • Track lease expiration dates, renewals, and option periods, notifying the Leasing Manager in advance.
  
  
  
  

Tenant Coordination:

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  • Serve as the primary point of contact for tenants regarding leasing inquiries, document submissions, and contract-related concerns.
  
  
  • Coordinate with tenants for timely submission of required documents, such as insurance certificates and security deposits.
  
  
  • Address tenant requests, escalations, and queries related to lease agreements.
  
  
  
  

 Financial Management:

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  • Coordinate with the Finance Department on rent collection, invoicing, and reconciliation of tenant accounts.
  
  
  • Assist in calculating rent adjustments, including service charges, utility payments, and other additional costs as per the lease agreements.
  
  
  
  

 Reporting & Documentation:

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  • Generate regular leasing reports, including occupancy rates, lease renewals, and upcoming vacancies.
  
  
  • Ensure proper filing and archiving of all leasing documents, both electronically and physically, as per the organization’s protocols.
  
  
  • Provide support in drafting lease summaries and lease amendments when required.
  
  
  
  

 Compliance & Legal:

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  • Ensure that all leasing activities comply with local laws and regulations.
  
  
  • Work closely with the legal team to ensure lease documents are aligned with current legal standards and changes.
  
  
  
  

 Administrative Support:

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   • Assist the Leasing Manager with administrative tasks such as scheduling meetings, organizing tenant events, and preparing presentations.
   
   
   • Ensure smooth communication and collaboration between the Leasing Department and other departments such as Marketing, Operations, and Facilities Management.
   
   
   
   

 Market Research & Analysis:

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   • Conduct market research on industry trends, rental rates, and competitor offerings to support leasing strategies.
   
   
   • Assist the Leasing Manager with prospective tenant outreach and negotiation of lease terms.
   
   
   
   

Job Specification:

Qualifications:

• Bachelor’s degree in business administration, Real Estate, or a related field.


• Minimum 5 years of experience in lease administration, preferably in a shopping mall or retail property environment.


• Familiarity with lease terms, conditions, and the legal framework surrounding commercial leases.


• Strong understanding of the retail market in the Middle East is a plus.