Pharmacy Ordering Specialist

Pharmacy Ordering Specialist

Key Responsibilities:
1. Procurement & Ordering
- Review daily/weekly pharmacy stock requirements and generate purchase orders.
- Source and order medicines, medical supplies, and consumables from approved vendors.
- Monitor supplier lead times and ensure timely delivery of orders.
- Follow up with suppliers on pending or delayed orders.

2. Inventory Management
- Track and maintain optimal stock levels to avoid shortages or overstocking.
- Conduct regular inventory reconciliation with the store/warehouse team.
- Monitor expiry dates and initiate timely stock rotation.
- Assist in forecasting demand for seasonal or high-use medications.

3. Compliance & Documentation
- Ensure all procurement activities comply with regulatory and company policies.
- Maintain accurate purchase order records, supplier invoices, and delivery notes.
- Support audits by providing procurement and inventory records when required.

4. Supplier Management
- Maintain relationships with suppliers and distributors.
- Evaluate supplier performance in terms of quality, pricing, and delivery.
- Assist in negotiating contracts, pricing, and credit terms.

5. Reporting & Coordination
- Prepare regular reports on stock levels, purchases, and consumption trends.
- Coordinate with pharmacists and clinical staff to ensure availability of essential medicines.
- Escalate supply issues to management for resolution.

Qualifications & Requirements:
- Bachelors degree in Pharmacy, Supply Chain, Business Administration, or related field.
- 24 years of experience in pharmacy procurement, supply chain, or inventory management (healthcare/pharma sector preferred).
- Knowledge of pharmaceutical products, brand/generic names, and inventory practices.
- Strong communication, negotiation, and organizational skills.
- Attention to detail and ability to work under pressure.

- Locally candidates preferred.

Key Skills:
- Inventory control & stock monitoring
- Procurement planning
- Supplier/vendor coordination
- Knowledge of pharmaceutical regulations
- Data analysis & reporting