Procurement Specialist

Key Responsibilities:

1. Procurement Execution

   • Execute end-to-end procurement activities across an allocated portfolio of materials, equipment or services.

   • Manage the full PR-to-PO lifecycle, ensuring accuracy and timeliness in ERP entries and documentation. 

   • Manage RFQ processes, prepare and issue RFQs, obtain supplier quotations, support technical / commercial evaluations, prepare award recommendations for leadership endorsement. Maintaining complete audit-ready records within Oracle ERP. 

   • Secure optimal commercial terms through data-driven negotiation and strategic sourcing. 

2. Portfolio & Category Management

   • Own procurement strategy for assigned business unit and/or category and contribute towards development of category plans. Providing insights into market trends, price fluctuations and material availability during negotiations of complex contracts ensuring risk mitigation and compliance.

   • Provide a bridge between operational procurement and the strategic contracts / category team to support the drive for increased in contract spend better commercial deals – to quickly identify out of contract procurement trends and work collaboratively with the contracts / category team to expand contract coverage or improve commerciality.

   • Keep track of 3rd party spend for the assigned portfolio; identify value or budget leakages if any. Identify opportunities to standardize specifications and consolidate purchase volumes.

3. Stakeholder & Supplier Engagement

• Serve as the primary procurement focal point for the assigned categories and/or operational areas. 

• Facilitate cross-functional coordination between legal, finance, operations, supply chain and contract management teams to clarify requirements, ensure alignment of priorities and support seamless procurement execution.

• Support cross-functional decision-making and provide procurement insights for leadership.

• Leveraging knowledge, experience and a robust data set, to effectively challenge and influence end-users and key stakeholders to work in an integrated manner, driving standardization and demand clustering across the portfolio. 

• Communicate procurement timelines, risks, and progress updates proactively. 

• Escalate issues such as supplier delays, unclear specifications, or pricing deviations. 

4. Stakeholder & Supplier Engagement

• Engage suppliers for quotations, clarifications, and documentation follow-up. 

• Engage and collaborate with external suppliers and agencies to negotiate favorable terms, resolve issues, and drive contractor performance.

• Support supplier onboarding and ensure data accuracy. 

• Address delivery or documentation issues and escalate complex matters when needed. 

5. Continuous Improvement:

   • Actively identify and propose opportunities to improve the efficiency of the procurement function and applicable systems / processes. Target reduced transaction volumes, more deliberate clustering of demand and freight consignments, greater uptake of contract utilization.

   • Support initiatives related to process efficiency, demand consolidation, and contract utilization. Actively participating in internal training, system enhancements, and process optimization workshops. 

   • Maintain awareness of global procurement best practices and developments / trends within the market.

6. Compliance, Governance & Reporting

   • Ensure all procurement actions adhere to corporate policies, HSE requirements, legal standards, and ethical expectations. 

   • Lead by example in maintaining an ethical work environment that ensures all procurement activities are executed in a fair and transparent manner, free from any potential conflicts of interest. Ensuring accurate documentation for audits and inspections.

   • Utilize Oracle system to the maximum extent possible to ensure tracking and reporting.

   • Manage procurement activities keeping track of contract ceiling value and provide timely updates to stakeholders on committed spend vs approved contract value (flag contract value ceiling risks).

   • Track procurement KPIs (PO cycle time, savings, supplier performance). 

7. Peer Support, Coaching & Capability Development 

   • Share knowledge with peers on sourcing methods, ERP usage, and documentation practices. 

   • Support onboarding of new or junior team members. 

   • Participate in knowledge-sharing sessions and team learning activities. 

   • Demonstrate professionalism, teamwork, and ethical conduct, contributing to a positive team culture. 

Skills & Qualifications 

• Bachelor’s degree in engineering, Supply Chain Management or related fields.
• Certification from CIPS (Chartered Institute of Procurement & Supply), or working towards certification will be considered a plus (Preferred).

• Technical proficiency: Procurement and sourcing, bidding & tendering, data analytics, market research & intelligence, supplier relationship management, negotiation skills, stakeholder management.

• Behavioral proficiency: Internal initiative & drive, resilience, communication skills, ability to adapt & integrate, stakeholder engagement, detail oriented, simplification mindset.

• Leadership proficiency: Service excellence, sound decision making, mentoring & training, strong collaboration and leadership skills.

• Technological Proficiency: Understanding of Procure-to-Pay process, knowledge of Oracle ERP specific to Procurement & Contracts Modules, proficiency in MS Office Suite.