Qatar - Onsite HR Coordinator - PersonnelAdministration

JobObjective

Perform administrative functions ofthe human resources department and ensure smooth onboarding of newjoiners complete off boarding formalities in compliance with thecurrent policies provide various services to the employees andmaintain positive employeerelations.

Adequately maintain HR archivingsystem and recommend changes to improve the current system. Resolverecurring issues with expertise gained by HR/systemprocesses.

Responsibilities/Communication/OHSE

KeyRoles & Responsibilities

PersonnelAdministration

Ensure accurate records ofemployee s data are maintained to facilitate timely and easyretrieval of information

Assist in the exitclearance process of separating employees; and deliver variouspayment related documents to Finance and confidential documents asinstructed.

Monitor and update the company sretirement plan and ensure that the retirement letters are issuedwith required noticeperiod

Archiving

Evaluate personnel records or files for preservation andretention

Retain and maintain HumanResources related materials records files in the HR databasesystems or archives

Provide referenceservices for employees needing archivalmaterials

Build strong relationships withexternal archiving companies gather vendor information and acquiretheir arching services

Support infacilitating training sessions on archival procedures in order tomake the retrieval process for employees easier andefficient

HR Systems & ProcessesSupport

Guide Employees and DepartmentCoordinators on policy procedure HR systems and provide necessarysupport

Support enhancement and automationof Personnel Module in Oracle Fusion

ReviewPersonal Contributions received through ESS updating and changingAssignment forms in Fusion to reflect Payroll module for variouseligibilities and for policy compliance andaccuracy

Test new system initiatives(Personnel Module in Oracle Fusion) and complete UATs to confirmtheir viability prior to moving toproduction

Promptly address any systemworkflow errors troubleshoot problems or needs and escalate them tothe IT Department and rectify in coordination withIT

Others

Lead theDepartment Coordinators team to perform tasks in Oracle Fusion andin case of experiencing process relatedissues

Analyze and provide various reportsto the management

Complete internal auditors requirements during audit process provide documents and otherinformation upon request

Perform job relatedduties asassigned

MinimumQualification/Experiences/Skills

Education& Professional Qualification:

Diploma Degree in Secretarial or Office Management orequivalent

Professional Experience:

3 5 years in an Administrativeposition

Geographic Experience:

Not required

ComputerSkills:

Good knowledge of office and webapplications

Language Skills:

Arabic and English (ability to write readand speak)

Market/Industry/FunctionalKnowledge:

Good knowledge of administrativeand clerical procedures

Good knowledge ofdata recording and management methods tools and relatedtechniques

Good knowledge of principles andprocesses for providing personalservices