Quality Coordinator / HSE Officer

Job Objective

    Coordinate and monitor the process of Quality Audits through ARMS.

    The incumbent is responsible for the development/ supports development of occupational health, safety and environmental programs for GHC thus ensuring the safe and quality work environment for all staff.  Ensure GHC complies with relevant health, safety and environment regulations. Respond to major HSE and ensure that any necessary preventive measures are implemented to avoid them in the future.

Key Responsibilities and Accountabilities

Description

Role of Quality Coordinator:

    Follow all relevant QCM & HSE departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

    Maintain contacts with internal departments by following up on ad-hoc activities to ensure the successful completion of all ARMS related tasks.

    Research information as required by the direct supervisor/manager

    Perform any other duty as assigned by direct supervisor/manager

    Coordinate and monitor ARMS system relevant to all uploaded Audits

    Monitor the ARMS efficiency and propose to Director of QCM &HSE any necessary updates which will enhance the Quality audits monitoring process

    Liaise with IT department for any ARMS updates which will improve the efficiency of ARMS

    Coordinate with Auditors the process of updating and amending Manuals by researching regulatory requirements

    Coordinate with Director of QCM & HSE and Auditors the process of MORS and MEMS

    Liaise during Client Audits the ARMS function and compliance monitoring system

    Perform any other tasks or duties that may be requested by the Director of QCM & HSE.

Role of HSE:

    Develop and plan the HSE norms and policies for GHC. Implements and maintains an HSE management system in accordance with all relevant rules and regulations.

    Review operational HSE manuals/ procedures for GHC and provides expert advice on their review/ enhancement to ensure that key activities in the manuals are in line with the internal and external HSE requirements.

    Advices and guides personnel and management on HSE activities and related technical matters. 

Description

    Develop, issue and maintain updated HSE Emergency Procedures

    Identify potential/ existing hazard on the assigned properties and develops action plans for their removal/ minimization in line with the relevant standards and regulations.

    Perform weekly HSE walk around inspections and maintain inspection reports

    Schedule and regularly conduct HSE inspections and audits at GHC property to minimize unsafe conditions/ hazards and prevent accidents on the properties. Organizes external audits if necessary.

    Schedule and coordinate execution of compulsory inspections of fire alarm systems, fire suppression systems, and fire extinguishers. Schedule, organize and conduct fire drills and other emergency training exercises, as per relevant laws and regulations/ requirements.

    Maintain current knowledge of all relevant HSE laws and requirements imposed by outside regulators and reacts to any changes in these to ensure that HSE measures comply with the up to date requirements.

    Maintain the filing system of all HSE related documentations in order to facilitate future referencing and easy accessibility.

    Conduct periodic tests of health and safety related systems (fire alarm, exit lights, etc) to ensure they are in a good working condition. Ensures maintenance of life safety equipment on the assigned properties in accordance with the applicable laws.

    Maintain appropriate records and files relating to all HSE activities on sites. Compiles and delivers HSE reports on accidents and incidents for the assigned properties and provides inputs on their prevention.

    Responsible for developing, planning and organizing the HSE training for the employees as required management.

    Any other duty as assigned by the Director, QHSE

Performance Indicators

    Number of HSE inspections held vs target number

    No. of improvements raised for the efficiency of ARMS 

    Number of HSE audits conducted

    Number of exercises / emergency drills conducted.

    Observation rate- No. of observations raised through walk around inspections

Communications & Working Relationships

Internal:

    All Departments

External:

    Trainers

    Regulating Authorities

    Clients/Visitors

Qualifications & Experience

Qualifications:

    Bachelor’s degree in Engineering or other relevant subject

 Experience:

    At least 3 years of professional management consulting and/ or management companies

    At least 5 years of overall professional work experience in HSE designations or in QAD

Skills