Recruitment Operation Coordinator

Position Overview

The Recruitment Operation Coordinator is responsible for providing administrative and operational support to the recruitment function, ensuring a seamless and efficient hiring process. The role involves coordinating interviews, managing recruitment logistics, preparing reports and documentation, maintaining recruitment records, and serving as a key point of contact between candidates, hiring managers, and the recruitment team.

Key Responsibilities

Recruitment Coordination

• Coordinate and schedule interviews between candidates, hiring managers, and recruitment team members.
• Manage interview calendars and meeting arrangements to ensure timely recruitment activities.
• Communicate interview schedules, confirmations, and updates to all relevant stakeholders.
• Support recruitment campaigns, assessment activities, and hiring events as required.
• Monitor recruitment activities and follow up on pending actions to ensure adherence to timelines.

Administrative Support

• Prepare and maintain recruitment documentation, correspondence, and records.
• Maintain accurate candidate and recruitment data within relevant systems and databases.
• Organize and archive recruitment documents in accordance with company policies and confidentiality requirements.
• Provide general administrative support to the Recruitment team.

Reporting & Data Management

• Generate and maintain recruitment reports, dashboards, and trackers.
• Ensure accuracy and integrity of recruitment data and records.
• Support management reporting by preparing recruitment-related presentations and summaries.

Stakeholder Communication

• Act as a point of contact for candidates throughout the recruitment process.
• Liaise with hiring managers and internal stakeholders to coordinate recruitment activities.
• Respond to recruitment-related inquiries in a professional and timely manner.
• Ensure a positive candidate experience through effective communication and coordination.

Compliance & Process Support

• Ensure recruitment activities comply with organizational policies and procedures.
• Support process improvements and recruitment best practices.
• Maintain confidentiality of candidate and organizational information at all times.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Management, or a related discipline.
• Relevant HR or administrative qualifications are advantageous.

Experience

• Minimum 2–4 years of experience in recruitment coordination, HR administration, or a similar administrative role.
• Experience supporting recruitment processes and coordinating interviews.
• Experience preparing reports and managing recruitment documentation.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong interpersonal and stakeholder management skills.
• High attention to detail and accuracy.
• Ability to prioritize workload and meet deadlines.
• Professional approach to handling confidential information.
• Problem-solving and analytical skills.

Technical Skills

• Advanced proficiency in Microsoft Office applications, particularly Word and Excel.
• Experience with recruitment systems, HRIS, or Applicant Tracking Systems (ATS) is an advantage.
• Ability to prepare reports, spreadsheets, and professional documentation.

Contract Details

• Contract Duration: 6 Months (Extendable)
• Employment Type: Outsource / Full-Time Contractor