Sales Admin Support Coordinator

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

job Brief

The incumbent helps the sales representatives improve their productivity by supporting them with any task related administrative duties.

job Brief

The incumbent helps the sales representatives improve their productivity by supporting them with any task related administrative duties.

ACCOUNTABILITIES

• Support and assist fellow team members / departments, as and when needed to meet company / department goals.
• Prepare sales order checklist.
• Identify problems and address it to the team leader.
• Effectively present information and respond to questions from colleagues.
• Respond to any inquiries regarding the department and task.

Material & Supply Inventory:

• Ensure that there is sufficient inventory of sales materials and supplies and ensure that all sales representatives have an adequate inventory of these materials on-hand.

Documentation:

• Prepare Letters of Warranty, Undertaking, Offer Validity Extension etc.
• Ensure all FOC sales orders must have Sales Supervisor/Division Managers approvals.
• Check that the Bid-bond, Performance -bond etc. are arranged as per the requirements of the customer.

Database:

• Maintain database of the quotation/tenders/other documentations file in the company shared drive for easy and quick references.

Tenders and Quotations:

• Responsible to submit quotations and tenders before its closing date with all the documents attached that are required by the customer.
• Quote and submit quotations online in co-ordination and approval from the sales team.
• Follow up with customer to know progress / status on the quotations and Tenders.

REQUIREMENTS

• Candidate should be willing to move to Company Visa
• Candidate should be based in the UAE
• Experience:  3 - 4 years of experience
• Job Specific Skills:  Procurement, Supply Chain, POs, LPOs

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