Tender Specialist

This role requires excellent analytical skills, strong attention to detail, and the ability to work under pressure while managing multiple deadlines.

Tender Administration

• Manage the complete tender administration process from invitation to submission.
  
• Prepare, review, and organize tender documents, ensuring completeness and compliance.
  
• Maintain an organized database of all tender-related documents, correspondence, and records.
  
• Coordinate the issuance and receipt of tender documents with contractors, consultants, and clients.
  
• Track tender submission deadlines and ensure timely completion of all activities.
  

Bid Coordination

• Receive and register contractor bids in accordance with company procedures.
  
• Monitor bid bonds, bank guarantees, and guarantee letters to ensure validity and compliance.
  
• Coordinate clarifications and responses between contractors and the Project Management team.
  
• Consolidate contractor queries and prepare official correspondence.
  
• Ensure confidentiality of all tender information throughout the bidding process.
  

Technical & Commercial Support

• Assist in compiling technical and commercial bid evaluations.
  
• Coordinate with engineering, procurement, finance, and project teams during tender evaluations.
  
• Prepare comparative analyses, bid summaries, and recommendation reports.
  
• Support negotiations and post-tender clarifications where required.
  

Documentation & Reporting

• Prepare periodic reports on tender status, submissions, and project progress.
  
• Develop presentations, dashboards, and management reports for the Commercial Department.
  
• Maintain accurate records of tender activities for audit and reference purposes.
  
• Archive completed tenders and ensure proper document control.
  

Coordination & Compliance

• Liaise with internal departments to collect required technical and commercial information.
  
• Ensure all tender submissions comply with company policies and client requirements.
  
• Monitor compliance with contractual and procurement procedures.
  
• Assist in improving tender administration processes and documentation standards.
  

Requirements

• Bachelor's degree in Commerce, Business Administration, Finance, Economics, or a related field.
  
• Professional certification in Procurement or Tender Management is an advantage.
  

• 5–7 years of experience in tender administration, procurement support, contracts administration, or commercial operations.
  
• Experience in the construction, engineering, infrastructure, real estate, or consultancy sector is preferred.
  
• Familiarity with government and private sector tendering processes is an advantage.
  

• Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, reporting).
  
• Strong working knowledge of Microsoft Word and PowerPoint.
  
• Experience with document management systems and ERP software (SAP, Oracle, or similar) is an advantage.
  
• Ability to prepare reports, presentations, and analytical summaries.