Tenders and Proposal Officer

We are seeking a highly skilled and experienced Tender and Proposal Officer to join our team. The successful candidate will be responsible for managing the entire tender process, from identifying opportunities to submitting high-quality proposals that align with the company's strategic objectives. This role requires a professional who can coordinate cross-functional teams, ensure compliance with bid requirements, and deliver winning proposals on time and within budget.

Key Responsibilities:

1. 
   

   Tender Identification and Evaluation:

   
   
   • Monitor various sources to identify new tender opportunities.
   
   
   • Evaluate potential tenders and make recommendations on bid/no-bid decisions.
   
   


2. 
   

   Proposal Development:

   
   
   • Lead and manage the entire proposal development process.
   
   
   • Develop comprehensive and compelling proposals that meet client requirements.
   
   
   • Ensure all proposal content is accurate, compliant, and tailored to the client's needs.
   
   


3. 
   

   Cross-Functional Coordination:

   
   
   • Collaborate with internal teams, including sales, marketing, finance, legal, and technical departments, to gather necessary information and inputs.
   
   
   • Facilitate proposal review meetings and ensure timely feedback and approvals.
   
   


4. 
   

   Compliance and Quality Assurance:

   
   
   • Ensure all proposals comply with client requirements and internal standards.
   
   
   • Conduct final quality checks to ensure proposals are accurate and professionally presented.
   
   


5. 
   

   Documentation and Reporting:

   
   
   • Maintain accurate records of all tenders, proposals, and related documentation.
   
   
   • Prepare regular reports on tender activity and outcomes for senior management.
   
   


6. 
   

   Client Relationship Management:

   
   
   • Develop and maintain strong relationships with clients, understanding their needs and ensuring satisfaction.
   
   
   • Provide post-submission support and address any client queries or requests for additional information.
   
   

Skills

• Bachelor’s degree in Business Administration, Marketing, Engineering, or a related field.


• Minimum of 5 years of experience in tender and proposal management.


• Strong project management skills with the ability to manage multiple proposals simultaneously.


• Excellent written and verbal communication skills.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management software.


• Strong analytical and problem-solving skills.


• Attention to detail and a commitment to quality.


• Ability to work under pressure and meet tight deadlines.