Workforce Planning Analyst Position

Job Description

Responsible for managing and optimizing the allocation of human resources within an organization to meet operational requirements.

This includes overseeing workforce planning, analyzing workforce data, Organizational Restructure design, developing staffing plans, and optimizing workforce utilization and Update Job Description to meet the operational needs of a company. This role involves forecasting demand, creating schedules, and providing insights to improve workforce efficiency and productivity.

Key Responsibilities:

• Analyze historical data, industry trends, and other relevant factors to forecast future workforce requirements. Collaborate with department managers and stakeholders to understand their needs and align staffing plans accordingly.


• Develop staffing plans that ensure adequate coverage and utilization of resources to meet Business Plans.


• Analyze workforce data to provide insights and recommendations for optimizing staffing levels, scheduling practices, and resource allocation. Prepare regular reports and presentations to communicate findings to stakeholders and senior management.


• Proposes design solutions and devises plan to implement required changes in ERP systems and master data base.


• Maintain vacancy status and coordinate with HRD and Recruitment for effective recruitments initiatives and assist in timely MR after proper validation of RFV records


• Maintains the changes of employment status in manpower data base and related systems


• Coordinates and analyze the Probation, transfer, service extension, secondment, deputation of employees.


• Collaborate and Assist HRD to monitor and implement succession planning & career development plan and Qatarization process. Assist in developing strategies and plan to promote Qatarisation.


• Supports Head of Recruitment & Planning in the development of effective recruitment initiatives and business plans.


• Maintains updated statistics and data on all joiners and leavers for use in short and long term manpower :Tender& Auctions Committee planning and forecasting at the Organization.


• Utilize system/ERP software and tools to support forecasting, scheduling. Stay updated on emerging technologies and industry best practices to drive continuous improvement.


• Collaborate with HR, recruitment, operations, and other departments to ensure alignment of workforce plans with business goals.


• Communicate workforce requirements, changes in staffing plans, and performance updates to relevant stakeholders.


• Identify opportunities to streamline and automate workforce management processes. Propose and implement process improvements to enhance efficiency, accuracy, and overall effectiveness.


• Ensure compliance with HR laws, regulations, and company policies related to workforce management, scheduling, breaks, and time tracking.


• Maintains data related to employees on special employment contracts. Maintains employee records by entering new and updated information.


• Prepares organization development reports/ Charts / dash boards by collecting and analyzing data and trends.


• Conducts compliance audits for the system and employee records to ensure accuracy of data.


• Works in cooperation with Quality Assurance and Continual Improvement section on securing and maintain the ISO / Risk Management / ISMS.

Skills

Education and Experience:

• Bachelor's degree in Business/HR.


• Post graduate in Human Resources is preferred.


• Minimum 10 years’ Experience in a similar role.


• Bilingual spoken and written in English & Arabic, preferred.

Required Skills:

• Knowledge and Understanding of ERP system and HR Information system.


• Skill in budget preparation and fiscal management.


• Knowledge of HR ISO Process/ Risk Management system.


• Ability to Communicate with stake holders.


• Decision Making and Problem Solving.


• Planning and Organizing.


• Process Excellence.


• Critical thinking and ability to work in diverse team