Design Coordinator

Job Summary:

A design coordinator is responsible for creating a build ready package for production and managing the design process throughout the life of the project including permit ready drawings, all material specifications, and all work orders by performing the following duties

Duties & Responsibilities:

· Works with sales and estimating in creation of project packages.

· Attends bid walk through to best understand the scope of the project.

· Creates computer generated drawings, which could include floor plans, elevations, sections, details, perspective drawings & renderings.

· Manages outsourced design professionals.

· Builds job binders (office, field and client) at contract signing.

· Creates and issues work orders to subcontractors.

· Orders materials in a timely fashion to assure their arrival prior to installation and track their progress.

· Acts as the first contact person as design questions and issues arise in the field.

· Acts as a consistent point of contact for each client from start to finish of a project.

· Establishes meetings with agendas and follow up notes.

· Creates and manages lists of open decision items and the timetable that decisions must be made by and integrate with project schedule.

· Provides selection cut sheets and samples to project managers for verification reference for comparison when materials arrive on site.

· Creates and administers signing for all allowance and final selections to clients.

· Tracks allowances to actual costs, and creates the allowance recaps, get client sign off. All Allowance recaps should be completed in coordination with scheduled milestones.

· Creates and implements change orders by writing, coding, and assisting sales or the Project manager in their development.

· Tracks design hours expended on projects, and initiate invoicing with accounting.

· Leads wrap up walk through with PM & generate the wrap up list. Distributes list to necessary parties.

· Attends punch list walk with Sales and generates the punch list.

· Distributes list to necessary parties.

· Creates project closeout documents and email to the client.

· Alerts marketing that a job is in its final stages, client gift given.

· Maintains punctual, regular, and predictable attendance.

· Works collaboratively in a team environment with a spirit of cooperation.

· Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers/ coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.

· Respectfully takes direction from Senior Project Coordinator.

Education & Experience:

• UPDA Grade B
• Bachelor’s degree in design, architecture, or related field
• more than 10 years’ experience in a design role, with strong portfolio of work
• Proficiency in AutoCAD, SketchUp, Photoshop, Illustrator, InDesign, and Microsoft Office

Required Skills:

• Excellent Communication skills.
• Excellent Organization skills.
• Ability to use initiative.
• Problem solving skills.
• Ability to organize time and workload.
• Be flexible and open to change.
• Ability to multitask and handle multiple projects simultaneously.

Detail-oriented with a high level of accuracy.

Job Type: Full-time

Application Question(s):

• What is the grade of the UPDA?
• How long is your notice period?
• What is your current package?
• What is your expected package?

Education:

• Bachelor's (Preferred)

Experience:

• Total: 10 years (Required)

License/Certification:

• QID (Preferred)
• UPDA (Required)