LEAD, CONTRACTS, BUDGETS & QUALITY

ACCOUNTABILITIES
• To coordinate FOP Entities contractual activities, ensure required Contracts are in place and monitor contractual quality compliance.
• To prepare the FOP Entities annual budget, coordinate the monthly actuals variances analyzes and review with all sections.
• To ensure Department procedures are in place, validated and populated in the CMS.
• Coordinate with internal and external auditors for quality audits program implementation.
• To monitor the deployment of Cost Culture Efficiency program within FOP.
JOB DIMENSIONS
• Team leader under the Offshore Support Head, works independently on broad assignments.
• Responsible for contractual activities of around 70 contractors and their compliance with agreed quality plans.
• Responsible for the preparation of the budget and the monthly commitment and forecast reporting.
• Ensure that FOP Procedures are validated and published.
• Manages a team of 4 direct reports.
ACTIVITIES
General
• Demonstrate personal commitment to the SHE Policy. Maintain awareness of and ensure compliance with all relevant Statutory and Company SHE standards. Actively participate in Company safety awareness and initiative schemes
• Lead and mentor the team, ensure to develop the team to have a team of contracts, budget, and quality specialists. Foster a collaborative and efficient working environment. Provide tutoring and development opportunities for team members.
Budget
• Budget Consolidation: Gather and consolidate input from various departments to formulate budget assumptions. Analyze historical data and current market trends to establish realistic budget assumptions. Ensure that budget assumptions reflect operational goals and financial strategies. Present the consolidated assumptions sheets to FOP management for approval. Liaise with Finance dept to communicate the final outcome and participate to its presentation to Shareholders.
• Develop a comprehensive budget booklet that outlines the financial plan and strategies for the fiscal year to come based on the budget developed for FOP. Ensure clear presentation of data, including graphical representations, summaries, and detailed analysis. Collaborate with the Finance team to ensure the booklet is accessible and understandable to all stakeholders.
• Conduct monthly financial performance reviews by comparing actual expenditures against the budget. Identify and analyze variances, both favorable and unfavorable, and provide detailed explanations. Collaborate with department heads to understand the root causes of variances and develop corrective actions. Ensure information gathered are available and shared monthly with FOP management.
• Revisit budget assumptions periodically and adjust forecasts accordingly. Provide strategic recommendations to management for budget reallocations or adjustments during the year. Ensure FOP compliance with the Budget Control and Budget Change Request procedure.
• Maintain clear and concise reports on budget performance, forecasts, and variance analyses for senior management. Communicate budget updates and implications to relevant stakeholders within the organization. Facilitate budget review meetings and presentations with department heads and management.
Contract
• Implement a robust system to monitor ongoing contracts for compliance with terms and conditions. Regularly assess contract performance against key performance indicators and milestones. Identify potential issues or deviations and coordinate with relevant parties for timely resolution.
• Conduct annual evaluations of suppliers and contractors to assess their performance, reliability, and compliance. Develop evaluation criteria based on quality, cost, delivery, and adherence to safety and environmental standards. Compile evaluation reports and provide feedback to suppliers for continuous improvement.
• Plan and organize annual meetings between contractors and the company's top management. Facilitate discussions on contract performance, future needs, and strategic alignment. Ensure that key insights and action plans from these meetings are documented and followed up.
• Monitor contract expenditures to ensure they remain within the contractual cap value. Implement early warning systems to detect potential overruns and initiate preventive measures. Work with DUET (contract owner and Contract Engineer) to maintain budget discipline and financial control.
• Maintain a comprehensive tracking system for contract expiration dates to prevent any disruption in services. Initiate the contract renewal process well in advance to ensure seamless continuity. Collaborate with procurement teams to handle expirations and transitions effectively.
• Assistance to DUET for Contract Extension or Renewal: Support the DUET, comprising contract owners and contract engineers, in extending or renewing contracts. Provide expert advice on contractual terms, negotiations, and market conditions. Ensure all necessary documentation and approvals are in place for contract modifications or renewals (CPC-CPAC).
Quality QUALIFICATIONS & EXPERIENCE REQUIRED
• Suitable engineering qualification (Engineering Degree preferred) with Experience in Oil and Gas Industry, minimum of 10-15 years of relevant experience in the oil and gas sector, with a deep understanding of field operations.
• Detailed knowledge of legislation/regulations in the oil and gas industry, particularly in the Middle East.
• Significant knowledge of offshore plant and equipment and maintenance systems.
• Recognized level of Company expertise in turnaround management.
• Budget and Financial Management, extensive experience in budget preparation, financial forecasting, variance analysis, and cost control.
• Familiarity with industry-specific software and general financial applications like SAP environment.
• Proficiency in identifying issues and developing effective solutions, particularly in contract negotiations and compliance matters.
• Excellent communication and negotiation-skills.
• Quality Assurance and Audit Experience in developing and implementing quality assurance programs and conducting audits.
• Risk Management, skills in identifying and managing potential risks in contracts, budgets, and quality assurance.
• Leadership Skills, strong leadership, and team management skills, with the ability to mentor and develop staff.

Company Industry

• Oil & Gas: Exploration, Drilling, Production, Field Services

Department / Functional Area

Keywords

• LEAD
• CONTRACTS
• BUDGETS & QUALITY

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