Office Administrator

We are looking for a proactive and well-organized Office Administrator to support the smooth daily operations of our office. This role is essential in ensuring efficient administrative processes, supporting employees, coordinating office activities, and maintaining a positive and well-organized workplace environment.

Key Responsibilities

• Manage all suppliers and service providers for office maintenance, equipment, and facility-related needs.


• Organize business travel arrangements, including transport, accommodation, and related documentation.


• Assist with the processing and tracking of invoices, expense documentation, and other basic financial administrative tasks.


• Organize internal events in collaboration with employee representatives and the HR department (ceremonies, social gatherings, and internal activities).


• Drive smooth collaboration with external event partners and promo suppliers to boost our impact at various conferences.


• Provide administrative support in preparing documentation required for obtaining work permits for foreign employees, working closely with specialized external consultants.


• Welcome visitors (clients, partners, and suppliers) and manage restaurant reservations for meetings or business engagements when required.


• Coordinate meeting logistics, including scheduling meetings, booking meeting rooms, and preparing meeting materials.


• Monitor office supplies inventory and place orders to ensure continuous availability.


• Provide administrative support to internal teams and assist employees with various office-related requests.


• Ensure that office procedures and administrative processes are followed and continuously improved.
  
  

Requirements

• At least 1–2 years of experience in an administrative role (e.g., Office Assistant, Administrator, Administrative Assistant).


• Good knowledge of Microsoft Office Suite and/or Google Workspace.


• Category B driving license


• Strong organizational and time-management skills with the ability to handle multiple priorities.


• Excellent verbal and written communication skills.


• Attention to detail and ability to manage confidential information.


• Proactive attitude and strong problem-solving abilities.