AP Holding Specialist

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Objective of the role

The person holding the role of Senior AP Holding specialist is responsible for uploading, coding and booking vendor invoices, and is the first point of contact for internal and external stakeholders regarding queries linked to invoices and

payments. The person is also responsible of running Accounts Payable reports and ensuring timely invoice booking.

Areas of responsibilities:

· Ensure timely and accurate processing of vendor invoices in the appropriate systems as per deadlines

· Research and resolve invoice discrepancies with appropriate internal and external stakeholders

· Work with related parties to ensure the clearing of AP balances

· Analyze Supplier Account Balance and monthly Accounts reconciliation balances

· Recommend process improvements to create greater efficiency and productivity

· Perform controls and run payment proposals, as per the agreed calendar

· Ensure accuracy of transactions performed by the AP Holding Specialist

· Accurately reflects AP posting and collection of payments applied to ledgers, including clearing supplier balances

· Ensuring that valid processes are in place for payment purposes and entering payments into accounting system

Ad-hoc support:

· Maintain vendor statements and communicate with vendors when necessary

· Answer vendor and internal customers AP related queries

· Issue and query resolution related to invoice discrepancies with appropriate internal and external stakeholders

Job Requirements

· Bachelor’s degree in business or economics (preferred)

· Strong knowledge regarding invoice key elements and payment process

· Proficiency in Microsoft Excel

· Previous experience with SAP is a plus

· Minimum of 2-3 years in supplier accounting, billing, or finance

· Proficient in English (C1); Dutch/French is a plus

· Quality and accuracy-oriented mindset

· Analytical skills

As a member of our team, you will benefit from:

· 25 days of annual leave

· 1 sick day/year

· 1 day off for your birthday

· Family Private healthcare subscription at Sanador/Regina Maria

· Monthly budget in Benefit Platform

· Holiday gifts for Easter, Christmas through Benefits Platform

· Loyalty bonus at 3 and 5 years seniority in the company

· Special events bonus (marriage, childbirth, other)

· Opportunities and trainings for ongoing professional growth and career advancement

· Hybrid work setup - 3 days/week in the office (Timpuri Noi metro station)

· Discounts for dental care from Edent clinic

· Massage in the office on Tuesday and Wednesday

Why Ayvens?  

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

*ALD Automotive | LeasePlan are rebranding to Ayvens across all 42 countries by 2025.