Billing Administrator

Company Description:

Samskip is a global logistics company, offering transport and related services by land, sea, rail and air. We particularly focus on cost-efficient, sustainable, and environmentally friendly transport. With an annual turnover of more than 900 million euros, Samskip is one of the largest transport companies in Europe, with 31 offices in countries across Europe, North and South America, Asia and Australia, employing around 1500 employees in total.

Job Summary:

We are seeking a detail-oriented and organized Billing Administrator to join our finance team. This role is responsible for managing invoicing processes, ensuring accurate billing, maintaining financial records, and supporting the overall efficiency of billing operations. The Billing Administrator will work closely with internal teams to resolve discrepancies, process invoices, and improve financial workflows.

Key Responsibilities:

As a Billing Administrator, you will play a vital role in ensuring accurate and efficient invoicing processes. Your primary responsibilities will include:

Invoice Processing & Management:

• Create self-billing and miscellaneous invoices accurately and on time.
• Process invoices in the operational system, ensuring compliance with company policies.
• Generate credit notes in the system as needed.

Auditing & Financial Accuracy:

• Conduct auditing tasks, including collecting and uploading samples for verification.
• Ensure billing accuracy and resolve discrepancies in collaboration with relevant teams.

Discrepancy Resolution & Follow-Ups:

• Monitor and follow up on outstanding and not yet invoiced amounts with Sales.
• Identify and address discrepancies in invoices, ensuring timely resolutions.

Documentation & Reporting:

• Request and manage missing delivery paperwork (PODs, etc.) to support invoicing.
• Prepare and update reports on “Not yet invoiced” amounts for tracking and analysis.
• Process write-off approvals in the operational system.

Process Improvements & Collaboration:

• Work on projects and improvements related to billing operations.
• Collaborate with internal teams to enhance efficiency and streamline billing workflows.

This role requires strong attention to detail, the ability to work independently, and effective collaboration with internal departments to ensure smooth billing operations.

Requirements:

• Strong knowledge of invoicing, billing processes, and financial record-keeping.
• Proficiency in accounting and billing software.
• Excellent attention to detail, comfortable working with numbers and data.
• Strong organizational and time management skills, problem-solving abilities.
• Effective communication skills to interact with internal teams and clients.
• Ability to analyze financial data and identify discrepancies.
• Familiarity with ERP systems and e-invoicing platforms.
• Ability to work both independently and as part of a team.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Preference of at least 2 years of experience.
• Familiar with administrative work.
• Previous experience with SAP is valued.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work efficiently under deadlines and manage multiple tasks.
• Strong analytical skills and a proactive approach to problem-solving.
• Fluency in English both verbally and writing is mandatory due to the international working environment.

Additional Information:

This role may require travel to Rotterdam and other Samskip locations across Europe. While the ability to lead and collaborate online is essential, an on-site presence will be critical, particularly during the initial phase of transition when building the team’s capabilities.