Business Analyst AP Workflow

Role summary:

The Accounts Payable Workflow Specialist (Basware) is the primary architect of our automated P2P ecosystem. You will lead the implementation, maintenance, and continuous optimization of the Basware AP Automation platform. This role bridges the gap between finance and IT, ensuring that the Basware Network is fully leveraged to achieve maximum "touchless" processing, target productivity and compliance across regions.

Key responsibilities

• Basware Implementation & Strategy: Lead or support the rollout of Basware modules, including configuration of business rules, validation logic, and integration with the primary ERP (e.g., SAP).


• Workflow Optimization: Fine-tune Basware’s automated matching engine to increase first-pass match rates and minimize manual exceptions.


• Advanced "Touchless" Processing: Develop and implement Smart Coding and AI-driven workflows to automate non-PO invoice processing.


• System Administration: Manage Basware user permissions, approval hierarchies, and organizational unit structures to ensure strict adherence to internal SOD (Segregation of Duties).


• Vendor Onboarding: Drive vendor adoption of the Basware Network to shift from paper/PDF to true e-invoicing for 100% data accuracy.


• Analytics & Reporting: Utilize Basware Insights to identify process bottlenecks, track discount capture, and report on global AP performance.

Requirements:

• Basware/AP Workflow Expertise: Minimum 2–3 years of hands-on experience in Basware/AP Workflow administration or implementation.


• P2P Knowledge: Deep understanding of the Purchase-to-Pay lifecycle, including procurement and automated matching logic.


• Integration Skills: Experience managing the data flow between Basware and external ERP systems, specifically regarding master data synchronization (vendors, GL codes, cost centers).


• Education: Bachelor’s degree in Finance, Accounting, or Information Systems is required.


• Years of Experience: minimum 3 years in Accounts Payable/Procure to Pay


• ERP Expertise: Advanced proficiency in SAP (FI and MM modules) is mandatory.


• Technical Tools: Strong MS Office skills (expert-level Excel for data modelling and PowerPoint for executive presentations), PowerBI is a plus


• Project Management: Proven ability to lead financial system projects; Lean Six Sigma certification is a plus.


• Communication: Excellent English (written/verbal); ability to influence global teams and present complex data to senior leadership.


• Soft Skills: Critical thinker with a "speed of execution" mindset; must work independently while knowing when to escalate for support


• Shared Services experience is a plus


• Experience with SAP Concur and Egencia is a plus


• Work schedule: Flexibility to work in US work hours (up to 50% of overall work schedule will require to work 11:00 - 19:30).

We offer:

• Hybrid work schedule


• 13th salary (paid in 3 installments)


• Additional 5 paid leave days per year (calculated proportionally to the period worked)


• Monthly budget to spend on Flexible Benefits Platform


• Well-being bonus (1-time bonus after probation period)


• A medical subscription (Medicover)


• Access to the Bookster platform


• Access to the Employee Assistance Program

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