Executive Assistant

Location: Hyperion Towers, Pipera (Bucharest)
On-site | Full-time | 9am - 5pm Monday - Friday

Start date: Immediate start preferred

About Us

Momentum Group is a privately held real estate investment and development firm with a sharp focus on high-performance assets and long-term value creation. Headquartered in Bucharest, we operate out of a modern 200 sqm office in Hyperion Towers, Pipera, where our dedicated team of professionals manages a broad portfolio and builds the future of real estate in Romania.

We move fast, think clearly, and act decisively. Our environment is structured, pragmatic, and down-to-earth.

About You

You're sharp, structured, organized and seasoned. Someone who knows how to run the admin heart of a business and still catch every detail. You're not just reactive, you anticipate needs, keep the wheels turning, and make things look easy.

Here's what sets you apart:

• Experience working with contracts, administrative documents, and MS Office tools

• Highly organized, methodical, and systems-minded

• Strong integrity, responsibility, and sense of ownership

• Fluent in Romanian and able to communicate in English (conversational+)

• Resides within easy commuting distance to Pipera

• Comfortable with office hospitality (serving guests, tidiness, etc.)

• Proactive with purchasing coordination (flights, car rentals, etc.)

Top 5 Objectives

1. Ensure flawless document management, filing, and tracking of contracts

2. Streamline daily administrative routines for office operations and the leadership team

3. Coordinate travel, purchases, and rentals in a timely, cost-efficient manner

4. Maintain high standards of hospitality and tidiness in the office environment

5. Establish trust and reliability with the CEO and senior staff through consistent delivery
   
   

Other Responsibilities

• Handle contract preparation, tracking, filing, and signature coordination

• Manage document flow between departments and external parties

• Book flights, hotel stays, car/machine rentals, and ensure all logistics are covered

• Support internal office organization and supply management

• Assist in guest reception, serving, and overall front-office upkeep

• Liaise with suppliers and vendors as needed

• Provide calendar support, management reporting or appointment coordination as required

Requirements

• 10+ years of experience as an executive or personal assistant

• Fluent Romanian; conversational English

• Excellent knowledge of MS Office (especially Excel and Word)

• Strong organizational and multitasking skills

• Trustworthy, punctual, proactive

• Presentable and personable demeanor

• Commuting distance from Pipera

Offer & Benefits

• Net salary: 5,000 7,500 RON, depending on experience, permanent position & labor contract

• Meal allowance

• Transport allowance

• Office-based position with close-knit team and leadership visibility

• Clear structure, daily variety, and long-term stability