Executive Assistant to C-level & Co-Founders

At FlowX.AI we are building the engine for the next generation of cognitive enterprise systems - because we believe enterprise software is the software layer that our civilization relies on. Today, our AI platform is used in large banks and empowers both new and experienced users to leverage AI to build complex mission critical applications.

We believe amazing things are created by small teams of brilliant people. Our team today is an all-star team - and we work to keep it that way. It’s quality over quantity.

Mission

We are looking for an Executive Assistant to C-Level & Co-Founders to support our leadership team and help drive operational excellence across the organization.

This is a high-impact role for a proactive, highly organized professional who thrives in fast-paced environments and can operate with discretion, ownership, and attention to detail.

How you will bring impact from your role

To succeed as an Executive Assistant, you should be committed to ensuring smooth and effective operations at the executive level. You should be a trustworthy, proactive and detail-oriented person who can manage a variety of tasks in a timely and efficient manner. Confidentiality and professionalism are key.

This is what you will be contributing to:

• Manage complex calendars, meetings, travel arrangements, and executive priorities
• Coordinate internal and external communications on behalf of leadership
• Prepare agendas, meeting notes, presentations, reports, and follow-ups
• Act as a key point of contact between executives, teams, and external partners
• Support strategic initiatives, market research, and operational projects
• Ensure smooth day-to-day operations and proactively anticipate executive needs
• Handle sensitive information with a high degree of professionalism and confidentiality

Experience & skill set you need to succeed:

• Bachelor's degree in business administration or related field, or equivalent experience
• 2+ years of experience supporting senior executives or founders in fast-paced environments
• Excellent organizational, communication, and multitasking skills
• Strong attention to detail and ability to prioritize effectively
• Proficiency with Google Workspace / Microsoft Office tools
• Proactive mindset with strong problem-solving abilities
• Ability to interact confidently with stakeholders at all levels
• High level of discretion, reliability, and ownership

What's in it for you:

• Direct exposure to strategic initiatives and executive decision-making
• Opportunity to work closely with founders and leadership in a fast-scaling AI company
• Competitive compensation + early-stage equity
• A collaborative, high-performance culture

Location: Bucharest, on site