Facility & Office Administration Team Leader

At Garmin we create products that are designed indoors for outdoor activities. We do this to enable our customers to make the most of their time spent pursuing their passions.

We are a global company with offices in the US, Europe and Asia. In these centers, we carry out the various stages of product development, from initial concept to mass production of ready-to-sell units. We embrace a vertically integrated business model with strategic design, manufacturing, distribution, sales and support centers around the world to maximize our value to customers.

Currently, in our Cluj engineering office, we are a team of over 500 associates that work in a new office of 8000 square meters. We are looking for a Facility & Office Administration Team Leader to join our Administrative team. From this role, you will be working closely with other departments, driving initiatives and offering support.

We are looking for you, a hands-on professional, highly organized and process-driven, with drive to lead the team through daily operations and effective implementation of impactful projects.

Responsabilities:

Administrative and operational management

• Drive, coordinate, lead and facilitate office operations, front desk, visitor management
• Handle contract management and negotiations with service providers and suppliers while ensuring effective communication and timely resolution
• Manage office supplies, inventory, procurement
• Identify opportunities for process improvements and implement solutions to enhance office efficiency

• Coordinate travel, including flights, accommodation, transportation, itineraries, last-minute travel changes, cancellations, emergencies
• Coordinate visa applications, travel insurance, and other necessary documentation

 Facility Management

• Ensure a safe, secure, and well-maintained work environment by addressing maintenance and technical issues promptly
• Ensure appropriate management of building systems, including HVAC, water distribution, security systems, fire systems and space management, ensuring optimal performance and compliance with regulations 
• Oversee efficient check-ups for preventive and corrective maintenance, ensuring facility's operational excellence
• Implement complex projects like new office space construction, office space planning and workplace optimization projects

 Leadership

• Ensure team output adheres to established guidelines and delivery standards
• Lead the team through research, strategy, project scoping and collaboration processes
• Foster a collaborative, high-performance culture within the team
• Build a thriving culture where associates feel a strong sense of belonging and collaborate for common objectives
• Conduct regular 1:1 meetings, provide ongoing feedback, and support professional growth and development

 Project Management

• Plan and coordinate complex projects: define scope, manage timelines, budgets, and resources to ensure successful project completion
• Oversee budgets and manage contractors, while ensuring quality standards and communication
• Identify potential risks and develop mitigation strategies to address them before they impact the project
• Collaborate and coordinate with internal stakeholders, such as associates, leadership teams, to understand their needs and address facility and office administration issues
• Provide regular updates and communicate effectively to ensure smooth operations
• Develop strong professional relationships with internal and external stakeholders; act as a liaison between various departments to ensure clear communication and alignment

• Proven ability to manage complex projects
• Team Leading and mentoring experience for teams of 4+ people (direct-line management with regular 1:1 meetings, reviews)
• Experience with budget planning, vendors management and contracts discussions
• Relevant experience on areas like building maintenance, office operations, project management and people development
• Excellent problem-solving and communication skills, with the ability to collaborate across departments and build business solutions
• Demonstrate professionalism in everyday interactions with peers and stakeholders
• Adaptability, proactivity proven skills, and solutions oriented professional
• Focus on efficient time and resource management
• Solid abilities in organizing, planning, and prioritizing team work
• A bachelor’s degree in a relevant field and a minimum of 10 years of experience in administrative and facilities roles from which at least 3 years of leadership responsibilities
• English proficiency

Benefits to enhance your experience:

• 24 days off each year plus extra vacation days based on years at Garmin and compensation for legal holidays.
• Health package subscription and yearly budget for glasses.
• Monthly budget for sports and wellbeing activities.
• Local and global career development programs (training, mentorship, technical and leadership development, and more).
• Access to e-learning platforms and support for technical conferences attendance.
• Loyalty bonus within the company, plus other special bonuses (for holidays and personal life events).
• Meal tickets.

Yours exclusively when part of our team:

• Significant discount for Garmin products.
• Employee stock purchase plan.
• Contribution to the retirement plan (Pillar 3).
• Garmin products available for testing and borrowing.
• A comprehensive event series championing wellbeing, sports, and community tailored to foster holistic health (featuring sports events, classes, hackathons, parties, and more).
• Other benefits which we invite you to discover along the recruitment process.

Garmin Cluj is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, national origin, sex, age or disability.