HR Administrator & Payroll Specialist - Location Romania

What you can expect

The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality. Experience in HR administration and familiarity with HR policies and legal requirements is preferred.

Employee Records Management : Maintain accurate employee records, including personal information, employment contracts, and performance evaluations.

Contract Amendments: Prepare and manage addendums for job changes, salary increases, holiday entitlements, and other contractual amendments.

Leavers Flow Process: Facilitate the leavers flow process, including preparing termination documents.

Document Issuance: Issue employment certificates and other official documents for employees.

Benefit Administration: Administer 7 cards and Regina Maria registrations, ensuring timely distribution and accurate recordkeeping.

Disciplinary Support: Offer support in disciplinary cases by providing guidance on legal requirements, assisting in investigations, and documenting actions.

Maternity Return Coordination: Coordinate the maternity return process, including preparing necessary paperwork and facilitating reintegration.

Maternity Leave Support: Provide support in preparing written information regarding pregnancy for employees entering maternity leave.

Employee Support: Serve as a point of contact for employees, addressing their questions and requests via personal interactions and HR email.

HR Information : Provide timely and accurate information on HR-related matters, including policies, procedures, and benefits.

Medical Check-ups Coordination: Coordinate periodic medical check-ups for employees at Regina Maria medical clinic.

Scheduling and Recordkeeping : Facilitate scheduling, communication, and recordkeeping related to medical appointments.

Job Descriptions Maintenance: Maintain and update job descriptions, ensuring alignment with current roles and responsibilities.

Payroll Support: Assist in resolving payroll discrepancies and responding to employee inquiries regarding pay-related issues.

Payroll Data Checking : Offer support with payroll data and checking payroll sheets with the HR Manager.

What makes you stand out

Bachelor's degree in Human Resources, Business Administration, or related field preferred.

Proven experience of min 2 years in HR administration or a similar role.

Strong understanding of HR principles, practices, and regulations.

Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

Proficiency in HR software and MS Office applications (Word, Excel, PowerPoint).

Exceptional attention to detail and accuracy in data entry and recordkeeping.

Excellent communication and interpersonal skills, with the ability to interact professionally with employees at all levels.

Ability to maintain confidentiality and handle sensitive information with discretion.

Flexibility to adapt to changing priorities and work in a fast-paced environment

We are looking forward to your application and to applicants who enrich our diverse culture! Regardless of age, gender, origin and sexual identity and orientation. Severely disabled applicants will be given preference if equally qualified. This position can be full-time or part-time (min. 30h/week). DKV Mobility is looking for the best talents and knows that these are not always available on a full-time basis. Many of our employees work part-time or in flexible working models. Please talk to us about the flexibility you need during the application process.

Why DKV Mobility? Here are five good reasons...

At DKV Mobility, we are team players - because we are only successful together! #teamofteams
You should feel welcome with us from the very beginning!

We've been growing for about 90 years

How we do it? We keep adapting our products and business model to meet changing customer needs. That's how we stay mobile and master every challenge the future holds.

There are also many other good reasons to work at DKV Mobility. For example, we offer you comprehensive company health management, parent-child offices (from 2023) and support you in leasing your eBike through our partner Jobrad!

We attach great importance to work-life balance. 

We stand for the compatibility of family and career! That's why we offer flexible working hours and family-friendly working time models. In addition, we rely on a balanced mix of on-site meetings and home office.

We support you in your development

We offer you optimal conditions to familiarize yourself so that you can quickly find your way around and become a part of the team! To further your personal development, we offer you access to a modern learning environment - independent of time and location. This way you can also face the challenges of tomorrow!

We live „Lead in Green“

You want to drive the energy transition? Then you've come to the right place! We want to be the leading provider of sustainable products and services in our industry. Through our 2021 Green Pledge, we have committed to 1.) becoming a climate-positive company by 2023 and 2.) helping our customers reduce the carbon intensity of their fleet by 30% by 2030 compared to 2019.

We are a certified employer

Our employees trust us. As an employer, we regularly receive awards from independent institutes, e.g. as Top Employer Germany and as Great Place to Work!