Office Coordinator

About VOX

VOX is a visionary company led by a single founder, currently leading the way in flashcall and telecom carrier services, transforming the way businesses communicate, authenticate, and connect. As a hyper-growth company, VOX achieved over 50% YoY revenue growth last year and is aiming to reach $100M+ revenue this year. With a capitalization of $70M, VOX is seeking a large round of funding of over $100M in the coming year to accelerate its expansion.

VOX's cutting-edge technology and dedicated customer service team ensure that telcos and enterprises maintain secure, fast, and reliable connections while protecting their networks. VOX's promise of a hassle-free experience and superior customer support enables telcos and enterprises to focus on success.

Joining VOX offers the opportunity to work with the industry's leading technologies and help them stay ahead and continue to innovate with a comprehensive suite of flashcall and telecom carrier services. VOX is highly committed to providing its employees with a dynamic, forward-thinking work environment, competitive compensation and benefits, vacation and time-off packages, and stock options. This is a once-in-a-lifetime opportunity for highly ambitious individuals, as VOX plans to expand its solutions portfolio and go public in the next 3-4 years.

Join the team and help shape the future of the telecom industry!

We are looking for an Office Coordinator to join our team in Bucharest on a hybrid setup:

Your Responsibilities:

• Handle day-to-day administrative tasks, including managing emails, phone calls, and correspondence. 

• Assist in preparing and editing documents, reports, and presentations. 

• Maintain organized filing systems for important documents. 

• Ensure the office environment is neat, orderly, and well-maintained. 

• Coordinate office equipment maintenance and repairs. 

• Manage relationships with office vendors and suppliers. 

• Schedule and organize meetings, conferences, and appointments. 

• Prepare meeting agendas and distribute relevant materials. 

• Coordinate conference room bookings and set up the necessary equipment. 

• Disseminate important information to staff members in a timely manner. 

• Monitor and replenish office supplies as needed. 

• Maintain an inventory of office materials and equipment. 

• Arrange travel itineraries and accommodation for staff members and managers. 

• Planning and coordinating office events and celebrations.

Your Profile:

• High school diploma or equivalent, additional education or certification is a plus. 

• Proven experience in an administrative or office support role for at least 2 years. 

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic knowledge of office equipment.

Required Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic knowledge of office equipment. 

• Strong organizational and multitasking skills. 

• Excellent written and verbal communication abilities. 

• Ability to work independently and collaboratively in a team environment. 

• Problem-solving and decision-making skills. 

• Professional and friendly demeanor.

Desired Skills:

• Strong work ethic and ability to work both independently and collaboratively as part of a team. 

• High level of professionalism, integrity, and ethical conduct. 

• Excellent interpersonal skills to build relationships with internal stakeholders and external parties. 

• Adaptability and flexibility to work in a fast-paced and dynamic environment. 

• Strong organizational and time management skills. 

• Proactive mindset and ability to anticipate potential legal issues. 

• Ability to travel if needed.

We collect and process your personal data solely for recruitment purposes. Your data will be handled with the utmost care and in compliance with applicable data protection laws. For a detailed understanding of your rights, please refer to the Privacy Notice Regarding The Processing Of Personal Data In The Recruitment Process, available on our website here.