Shipment & Export Specialist

A Day in Your Life at MKS
As a Shipment & Export Specialist at MKS Inc., you will collaborate closely with Production, Warehouse, Quality, Customer Support, and external logistics partners. You will report to the Manager, Import/Export Compliance and play a key role in coordinating international and domestic shipments, ensuring regulatory compliance, and supporting continuous improvement across all export activities — including those governed by dual‑use, military, and ANCEX/ITAR/EAR regulations.

You Will Make an Impact By :

•     Coordinating daily shipping and export operations to meet the organization’s Shipment Schedule.
•     Preparing and validating all export documentation, including commercial/proforma invoices, packing lists, customs declarations, certificates of origin, and regulatory notifications.
•     Managing communication and operational alignment with customs authorities, customs brokers, freight forwarders, carriers, and courier services.
•     Ensuring full compliance with EU customs regulations, export control laws (dual‑use, military, ITAR/EAR), and internal MKS policies.
•     Defining, documenting, and maintaining local shipping and export procedures, ensuring consistent implementation across the organization.
•     Leading continuous improvement initiatives to optimize processes, reduce risks, and enhance delivery performance.
•     Maintaining accurate digital and physical archives of all shipment and export documentation in line with regulatory retention requirements.
•     Making operational decisions and coordinating actions with internal teams and external partners to resolve shipment or export issues in compliance with legislation.
•     Working with Production, Quality Assurance, Warehouse, and Customer Support to improve shipment preparation and support On‑Time Delivery KPIs.
•     Proactively identifying and escalating risks that may impact the daily Shipment Schedule and coordinating mitigation actions with local teams, global MKS functions, and external partners.
•     Monitoring daily shipping/export performance by tracking actual vs. planned pickup dates.
•     Issuing and communicating daily shipping/export performance reports to stakeholders.
•     Providing training on shipping/export processes, documentation, and compliance requirements to internal teams.
•     Ensuring full functional backup coverage for all responsibilities within the role.
•     Completing training and qualification for military and ITAR‑regulated shipments and acting as backup for these operations when required.

Skills You Bring :

• 3–5 years of experience in shipping, logistics, export operations, or trade compliance.

• Experience with customs authorities, freight forwarders, and import/export processes.

• Exposure to export control regulations (dual-use, ITAR/EAR) is a strong advantage.

• Knowledge of EMEA regional customs regulations and US and EMEA export control laws.

• SAP, Oracle, or equivalent ERP systems.

• Strong understanding of Incoterms and HS classification process.

• Proficiency in Microsoft Office Suite.

• Strong analytical skills with the ability to interpret and apply complex regulations.

• Strategic, pragmatic, and collaborative mindset.

• Strong organizational, communication, and planning skills.

• High attention to detail and compliance mindset.

• Ability to manage multiple priorities under deadline pressure.

• Continuous improvement and problem-solving capability.

MKS Instruments, Inc. este un angajator de actiune afirmativa si egalitate de sanse.  Solicitam si angajam aplicanti indiferent de rasa, culoare, origine nationala, sex, religie, varsta, dizabilitati, statut de veteran, orientare sexuala, identitate de gen sau orice alta categorie protejata. Politica noastra este de a angaja cei mai calificati aplicanti. Efectuam verificari de antecedente si analize ale medicamentelor in conformitate cu politicile companiei si politicile federale si de stat.

La nivel global, politica noastra presupune sa recrutam personal din medii largi si diverse. Cu toate acestea, anumite pozitii necesita acces la bunuri si tehnologii controlate care fac obiectul Regulamentelor Internationale privind Traficul de Arme (ITAR) sau Regulamentelor privind Administrarea Exporturilor (EAR). Poate fi necesar ca aplicantii pentru aceste pozitii sa fie “persoane din SUA”. “Persoanele din SUA” sunt in general definite ca cetateni americani, rezidenti permanenti legali (detinatori de carti verzi), persoane carora li se acorda azil si persoane admise ca refugiati.

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Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to various export control regulations.  Applicants for these positions may be limited (by, for example, their countries of citizenship, country of origin, or immigration status) where required by law or governmental contact, and/or employment made contingent upon the issuance of appropriate governmental licensing.

MKS Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies.  MKS is generally only hiring candidates who reside in states where we are registered to do business.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: [email protected] .

If applying for a specific job, please include the requisition number (ex: RXXXX), the title and location of the role