Graduates Affairs Representative

Job Description

A channel of communication between the sponsoring companies, HRDF and sponsored trainees in Dammam & Khafji.

• INTAKES:

-              Setting up meeting with clients.

-              Booking a meeting room for the sponsoring company with trainees.

-              Preparing a list of information along with sorting out documents for each sponsored company such as:

1. High-School Certificate.
2. IBAN Number.
3. Civil ID.
4. Personal Photo.
5. Contact information.

• STUDENTS CONTRACT:

Meeting clients for the signing of contract with their trainees as well as explaining it to them and provide a clear understanding of their job offer in the future with the sponsoring company.

• COMPANIES REQUESTS:

-              Acknowledgment of payment.

-              Statement of Account.

-              Balance Confirmation.

-              Graduation Certificates.

-              Trainee’s documents or any information related to them.

• Responsible to follow up with all companies and trainees from beginning until graduation.

• HRDF & GOSI:

-              Registering new SPSP employees to HRDF.

-              Scanning new patch of newly applied trainees if they are being supported by HRDF or not.

-              Registering trainees on HRDF system.

-              Overview trainee’s status on GOSI.

-              Opening a supporting agreement for SPSP & Companies with HRDF.

-              HRDF for Aramco Agreement.

-              Assist companies on opening an agreement with HRDF.

-              Submitting invoices from SPSP & Aramco to HRDF.

-              Meeting HRDF representative in SPSP for a visit with sponsored trainees.

• Company visits to SPSP:

-              Coordinate with relative department to attend the meeting.

-              Inform Security Gate of their arrival.

-              Inform Public Relation to coordinate with providing the necessary equipment’s such as flyers, food or beverages.

-              Present a PowerPoint presentation about SPSP.

• Contractor Workforce Qualification Assurance Program (CWQAP)

-              Market/advertise the training program to contractors.

-              Collect the number of requests and record them into a database.

-              Generate quotation.

-              Control and manage quotation serial number.

-              Share quotation and includes SPSP terms and condition to contractors.

-              Coordination with training department for training schedule.

-              Sending confirmation to contractors and includes training schedule.

-              Training can only be implemented if the contractors pay for the training cost in advance.

-              Share contractors’ participants with both training department and security for gate access.

-              On the day of the training, all participants must report to MOTC Multipurpose Room to gather or any large room. Training department staff will be present to take attendance and allocate the participants into their classrooms.

-              Invoice will be generated once the training is started.

-              Contact SPSP finance department to collect an invoice serial number assigned to the contractor invoice.

-              Share the invoice with the contractor after being reviewed by the generator and line manager then signed by the line manager for approval.

• Company Relations & Marketing Tasks:

-              Always support the division.

-              Flexible to new added responsibility.