Senior Contract Specialist

Job Description

This role main job purpose is to manage the contracting administrator is responsible for the administration of all aspects of the contracting process starting from pre-contract revision, Contract Authentacation reaching to post-contract activites in all related contracting processes such as New Contract Signing, Contract Renewal, Rent Payment, Contract Termination, through excellent communication and Working with various internal stakeholders in order to achieve accurate, timely fashioned and effective execution of all contracting activites regarding rent payment, system entry, & contractual disputes that may arise. Enusring that all activities conducted ,executed, & complint with company policies ,processes, & procedures pertaining to contracting department.

Accountabilities

• Contract Negotiation:-
  • Responsible to revise  , and manage the Provider Pharmacy negotiations that involves, contract terms, contract drafting, system entry (PMC), and archiving all required documents properly.
  • Acting as negotiator for all contracts as a replacement when required while holding all responsibilities associated to negotiation from, new location signing & negotiation, contract renewal, contract termination & contract modifications for expansion in addition to all administrative work associated with such activities.
• Contract Administration: -
• New Location Contracts
  • Responsible for revision of the contract drafting process for new locations to ensure all proposed contractual agreements presented by the negotiator are compliant to the recommendation, requirements and contractual procedures as per company policy.
  • Manage the contract authentication for new locations through EJAR system by preparing all required documentation to the Contracting Department Manager and highlighting any potential risks on the company in the contractual agreement.
  • Responsible  to Ensure that all required legal and commercial documents are associated with draft contracts and in line with the information presented in the drafted contract.
  • Accountable to administrate the account creation process for newly signed locations by ensuring procedure compliance and relevant signatures in all required documents are in place.
  • Accountable to execute  the payment of all Financial Obligations (e.g. rent, goodwill, brokerage, and etc…) for new locations by ensuring that all relevant stakeholders are communicated in timely fashion & presented with required information & documentations to process Payment Orders agreed upon and in line with appropriate authorization & documentation.
  • Manage , and Ensure that all new contracts signed are entered in the system (PMC) in timely and accurate fashion with all required entries as per the agreed requirements. Ensuring all relevant stakeholders are communicated for all new location contract entries on time and presented with required information or documents as per the agreed policies and procedures.
  • Creating and maintaining an organized and efficient archival system for all new contracts & new contract-related documents.
• Contract Renewal & Location Expansion:-
  • Responsible to revise the contract drafting process for contract renewal or expansion to ensure all proposed contractual agreements presented by the negotiator are compliant to the recommendation, requirements and contractual procedures as per company policy.
  • Accountable to ensure all renewed contracts or expansion are entered in the system (PMC) in timely and accurate fashion with all required entries as per the agreed requirements. 
  • Responsible to ensure that  all relevant stakeholders are communicated for all renewed contract or expansion on time and presented with required information or documents as per the agreed policies and procedures.
• Contract Termination:-
  • Ensuring all related internal & external documents are in place in order to acquire termination approval and signature for relevant stakeholders.
  • Accountable to communicate with all stakeholders with termination agreements and required termination documents in order to finalize location handover to owners as per agreed termination terms.
  • Ensuring all termination terms and agreements are entered in the system (PMC) while acquiring required approvals from relevant stakeholders.
  • Revising and approving all payment orders on the system (PMC) related to any financial obligations due to termination as per the contractual agreements and acquiring required approval of payment orders from all relevant stakeholders.
  • Ensuring the termination of the contract in the system (PMC) after receiving all required documents including signed termination agreement from the owner.
  • Creating and maintaining an organized and efficient archival system for all contract Termination related documents.
• Contract Payment Process:-
  • Responsible to ensure that receival contract list due for rent payment in timely fashion and acquiring the required approval from the Department Manage to initiate the rent payment process for approved list.
  • Ensuring all required documents are in place for approved rent payment orders in order to coordinate with the financial department to start the payment process in accurate and timely fashion.
  • Revising and approving all payment orders on the system (PMC) and acquiring required approval of payment orders from Department Manager

Employee duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.

Work environment

• Indoors                  :  90%
• Outdoors               :  10%
• Working Days        : 5 Working Days
• Days off                 : 2 Days Off
• Working Hours       : 8:00 AM – 6:00 PM (1 hour break)

Job Requirement

• Diploma (BSc)

Education

• 3-6 Years overall Experience

Experience

• MS Office Suite
• Advanced Excel experience

Computer Skills

• Arabic
• English

Languages