Admissions Officer

Job Description

OVERVIEW

Position

Admissions Officer

Job Code

N/A

Reports to

Policy Manager

Direct Reports

N/A

Division

EC-12

Department

ERI

Role Purpose

The School’s Admissions Officer is responsible for overseeing the admissions process. They manage inquiries, guide prospective students and families through application procedures, and maintain enrollment records. This role involves collaboration with school staff to ensure a smooth and welcoming experience for students entering the educational community.

KEY ACCOUNTABILITIES & ACTIVITIES

Key Responsibilities

• Maintain student data in the student information system (Open Apply); work closely with the Enrollment Coordinator and prepare data for extraction and reporting/submission.
• Work with the Communications Lead to ensure that all external facing school platforms are updated with current enrollment/admissions information.
• Prepare/review internal and external admissions correspondence to current and prospective families.
• Track and analyze enrollment data to identify trends.
• Respond to all forms of communication from prospective and current families in a timely manner.
• Support staff, parents, and students with accessing and navigating student information systems.
• Collect and archive records of applicant families.
• Support the matriculation and orientation of new students.
• Work closely with platform systems such as Toddle, Open Apply, Managebac, etc. 
• Support division heads and Head of School with various admissions related administrative and logistical tasks.
• Provides data and information to the Policy Manager.
• Other duties as assigned.

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge, Skills  and Experience

• Knowledgeable on best practices regarding enrollment data management, reporting, application documents, and verification.
• Ability to create and maintain detailed records.
• Ability to establish and maintain positive working relationships with school leaders, faculty, and staff, as well as parents and students.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time and take initiative.
• Strong communication and interpersonal skills (phone, email, in-person).
• Ability to perform general office duties
• Preferably a background in education and/or working in a school system; Experience in admissions or enrollment is ideal

Qualifications

• 1-3 years’ professional work experience, preferably in a school setting.
• Bachelor’s degree in a related field
• Masters Degree an additional advantage

MAIN CONTACTS

Internal

External

VERSION TRACKING

Version

Prepared by (Department Head)