Assistant Operations Manager

Your Impact:

Challenging Today. Reinventing Tomorrow.

Were invested in you and your success. Everything we do is more than just a project. Its our challenge as human beings too. Thats why we bring a thoughtful and collaborative approach to every one of our partnerships.

At Jacobs we challenge the status quo and redefine how to solve the worlds greatest challenges transforming big ideas into intelligent solutions for a more connected sustainable world.

Design your career with a company that inspires and empowers you to deliver your best work so you can evolve grow and succeed today and into tomorrow.

Jacobs is a global leader in professional services delivering innovative and impactful solutions for a more safe secure and sustainable world. With a revenue of over $12 billion and a workforce of more than 35000 we offer a range of services across the defence and security sector including scientific technical professional construction and program management for various industries and sectors.

Our Critical Mission Solutions business is invested in you and your success. Everything we do whether Aerospace Defence Intelligence Information Technology Cybersecurity Nuclear Automotive or Telecommunications is more than just a project. It is our challenge as human beings too. That is why we bring a thoughtful and collaborative approach to every one of our partnerships. Visit confidential to learn how you can make a difference.

About the opportunity:

We are seeking a qualified and driven Assistant Operations Manager to join our team in Riyadh Saudi Arabia. In this role you will be the direct support for both the Operations Manager and the Operational Sales Director to be the local point of contact between Jacobs Critical Missions Solutions and Jacobs People and Places Solutions.
With support from the wider operations team you will act as a focal point and go to person for in Kingdom operational issues. You will work closely with our internal Jacobs team as well as interfacing with our clients functional teams.
This role is an excellent opportunity to work as part of a talented team and to learn about the running of a major business at an exciting time as we expand in the Middle East.

Responsibilities of this role include:

• Weekly status meetings with Human Resources Government Relations and Jacobs Operations
• POC/Bridge between client accounts/finance team and Jacobs client accounts/finance team
• POC for translation of documents to and from English and Arabic
• Ensuring company documents are up to date on a monthly basis
• POC for obtaining all immigration documents for visa processing and liaising with PR team to obtain the necessary work permit
• Liaising with other support functions such as IT facilities HSE etc. to ensure all set ups are in place before the candidate joins
• Responsible for all new joiner mobilizations and onboarding this will include all administrative tasks associated with mobilizations/onboarding along with Support preparation of weekly new joiner reports and updates to the Hiring Managers and relevant business group leaders
• Assistance with opening of local bank account
• Responsible for Updating the Regional Onboarding templates
• Assisting in accessing KSA government portals such as Etimad or CSTC including ability to visit bank offices to collect and deliver bonds.
• Help with developing capability statements presentations and white papers.
• Support sales processes and closeout procedures to comply with governance and audit requirements across various gates and review stages.
• Supports with client competitor and market research as required in support of client and/or opportunity strategy development.
• Promotes use of our proposal collaboration tool (SharePoint) and is responsible for managing its content.
• Updates/maintains nonopportunity specific/additional sales qualification and reference materials (including rsums project descriptions and organization charts) in designated information management systems
• Assist sales management for the preparation of weekly/monthly sales reports.

Heres What Youll Need:

• Excellent verbal and written communication skills including strong proficiency in English and Arabic.
• Ability to speak in public and to client representatives.
• Demonstrated professionalism tact diplomacy discretion and judgment.
• Ability to function autonomously and in a team environment including working with remote global teams.
• Ability to interface comfortably with associates at all levels of the organization.
• Must be able to learn quickly get along with others and have strong followup skills.
• Ability to multitask and manage competing priorities and a diverse workload while achieving results in a dynamic deadlinedriven environment.
• Ability to problemsolve and generate creative solutions to onboarding challenges while working effectively with providers staff and business partners.
• Have a very strong customer focus.
• Minimum 1 year of experience in a similar role.

Our Culture
Our values stand on a foundation of safety integrity inclusion and diversity. We put people at the heart of our business and we truly believe that by supporting one another through our culture of caring we all succeed. We value positive mental health and a sense of belonging for all employees. Find out more about life at Jacobs.

We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive were more connected and if we are diverse were more creative. We accept people for who they are regardless of age disability gender identity gender expression marital status mental health race faith or belief sexual orientation socioeconomic background and whether youre pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centred on inclusion and diversity ACE Careers Enlace Harambee OneWorld Prism Vetnet and Womens find out more about our employee networks here.

Jacobs partners with VERCIDA to help us attract and retain diverse talent. For greater online accessibility please visit confidential to view and access our roles. As a Disability Confident employer we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a roleIf you require further support or reasonable adjustments with regards to the recruitment process (for example you require the application form in a different format) please contact the team.

Your application experience is important to us and were keen to adapt to make every interaction even better. We welcome feedback on our recruitment process and if you need more from us before deciding to join Jacobs then please let us know.

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