Company Board Secretary

Job Description

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/Department:

Under general supervision, the candidate will provide support to the board of directors, legal, compliance, risk and executive officers related matters. Support the business unit on an ongoing basis and on certain projects.

The key responsibilities of the role include:

• To draft Agendas at least 6 weeks in advance of board meeting
• Circulate final Agenda to board and other relevant attendees
• Request reports required for the board papers at least 4 weeks in advance of the meeting
• Follow up on action points required from the last board meeting with those allocated responsibility and ensure that they provide an update to the board
• Collate the requested reports, chase up any outstanding reports and put hard copy packs together
• Dispatch board packs to board and other relevant attendees 7 - 10 days prior to meeting
• Ensure that adequate levels of board pack materials and stationery are maintained at all times and re-order supplies when necessary
• To perform other company secretarial functions from time to time as may be required.
• Fulfill additional tasks relevant to the role and business requirements, including filing and general office administration

Skills/Qualifications

The successful candidate will benefit from having;

• 1-2 years minimum of experience in a corporate environment
• Fluent in English
• Experience of Microsoft Outlook and Office
• Knowledge of Diligent Board books or any other board packaging software would be an advantage
• Experience in corporate secretarial services (working knowledge / exposure to Philippine Business Registry and the SEC)
• Exposure to client facing situations would be an advantage
• Any experience attending board meetings and taking minutes would be an advantage
• Strong written communication skills
• Attention to detail and accuracy
• Organizational skills with the ability to prioritize and escalate potential risk.

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at .

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.