Executive Secretary Executive Assistant EA Food Beverage

1. Executive Support:

Act as the primary point of contact between the Managing Director and internal/external stakeholders.

Manage the Managing Directors calendar appointments and prioritize meetings.

Prepare and distribute meeting agendas presentations and reports.

2. Communication Hub:

Ensure efficient communication flow within the organization linking both HORECA and Real Estate Development sectors.

Handle correspondence including emails letters and phone calls.

Coordinate communication between the Managing Director and department heads.

3. Information Management:

Maintain confidential records and documents exercising discretion and confidentiality.

Conduct research compile data and prepare reports as requested by the Managing Director.

4. Travel and Event Coordination:

Arrange and coordinate the Managing Directors travel plans including itineraries accommodation and transportation.

Assist in organizing company events and meetings both internally and externally.

5. Documentation and Filing:

Manage and organize documents contracts and agreements related to both business lines.

Ensure accurate filing and retrieval of important records.

6. Interdepartmental Liaison:

Foster positive working relationships with teams in the HORECA and Real Estate Development sectors.

Facilitate crossfunctional collaboration and information sharing.