Recruitment, HR, and Administration Officer/ Coordinator

We are specializedTheming, Adventures, and Play projects.We are seeking a dynamic and experienced Recruitment, HR, and Administration Officer/ Coordinator to join our branch office in Saudi Arabia. The coordinator will play a pivotal role in managing recruitment activities, HR functions, and administrative tasks to support the smooth operation of the branch office. The ideal candidate will have a strong background in recruitment, human resources, and office administration, with excellent organizational and communication skills.

Roles and Responsibilities:

1. Recruitment:

• Manage the full recruitment cycle, including job posting, sourcing, screening resumes, conducting interviews, selection of candidates and making hiring decisions.
• Develop and maintain relationships with recruitment agencies, universities, and other talent sources to ensure a steady pipeline of qualified candidates.
• Develop and implement effective recruitment strategies to attract top talent for various positions within the branch office.
• Coordinate with hiring managers to understand staffing needs, requirements for each role, priorities and provide guidance and support throughout the recruitment process.
• Conduct interviews and assessments to evaluate candidates' qualifications, skills, and fit with company culture.
• Prepare and present job offers to selected candidates, negotiate terms, and facilitate the onboarding process.
• Ensure compliance with local labor laws and regulations related to recruitment and hiring practices.

1. Human Resources:

• Manage employee onboarding and orientation processes, including the completion of required paperwork, orientation sessions, and introductions to company policies procedures.
• Serve as the primary point of contact for HR-related inquiries and issues for employees at the branch office.
• Maintain accurate and up-to-date employee records, including personal files, attendance records, and performance evaluations.
• Manage employee records, including personnel files, attendance, leave records, and performance evaluations.
• Coordinate employee benefits, including enrollment, changes, and inquiries related to health insurance, retirement plans, and other benefits.
• Coordinate with the corporate HR team, and administer HR policies, procedures, and programs, ensuring compliance with local labor laws and company standards.
• Assist in development and implementation of HR policies, procedures, and initiatives at the branch office.
• Facilitate employee training and development initiatives, including orientation programs and skills development workshops.

1. Administration:

• Oversee day-to-day administrative operations of the branch office, including office supplies procurement, facilities management, and vendor relations.
• Manage travel arrangements and logistics for employees, including booking flights, accommodations, and transportation as needed.
• Coordinate meetings, conferences, and events, including scheduling, agenda preparation, and logistical support.
• Assist with document preparation, filing, and record-keeping, ensuring compliance with company policies and local regulations.
• Handle general office inquiries, correspondence, and communications, both internal and external.

1. Employee Relations and Engagement:

• Foster positive employee relations through effective communication, conflict resolution, and employee engagement initiatives.
• Coordinate employee events, activities, and recognition programs to promote a positive workplace culture.
• Conduct employee satisfaction surveys and exit interviews to gather feedback and identify areas for improvement.

1. Compliance and Reporting:

• Ensure compliance with local labor laws, regulations, and company policies related to recruitment, HR, and administration.
• Prepare and submit reports on recruitment, HR, and administrative activities as required by management.

Skills

Qualifications, Experiences, Skills

• Bachelor's degree in Human Resources Management, Business Administration, or related field required; Master's degree preferred.
• 10 years of experience in recruitment, HR, and administration roles, preferably in a multinational company or branch office setting.
• Knowledge of Saudi labor laws, regulations, and employment practices.
• Strong interpersonal and communication skills, with the ability to interact effectively with employees at all levels.
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office suite and HRIS software.
• Fluency in Arabic and English languages required.