Secretary

Job Description

# JOB PURPOSE:
The Job Holder is Responsible to Performing high-level clerical and administrative tasks and supporting
the HR Director by organizing and maintaining the HR Director schedule and assisting him by performing a
variety of administrative tasks and contributing to the efficiency of the overall business by ensuring all
assigned administrative duties are carried on timely and efficiently.

❖ Secretarial Tasks
- Performing high-level clerical and administrative tasks and
supporting the HR Director by organizing and maintaining the
HR Director schedule.
- Assisting HR Director by performing a variety of administrative
tasks and contributing to the efficiency of the overall business
by ensuring all assigned administrative duties are carried on
timely and efficiently.
- Maintaining the HR Director agenda and assisting in planning
appointments, meetings, conferences etc.
- Attending meetings and keeping minutes.
- Receiving and screening phone calls and redirecting them to the
HR Director when appropriate.
- Handling and prioritizing all outgoing or incoming
correspondence (e-mail, letters, packages etc.).
❖
Code: Draft
CHD-FM-58 2 of 3
Rev. 02
- Making and handling travel arrangements for the HR Director.
- Conducting research and preparing presentations or reports as
assigned by the HR Director.
- Coordinating with the HR Director regarding visitors, ensuring
proper welcoming and hospitality arrangements.
- Translating memos, official letters, and other materials as
requested by the HR Director from Arabic to English and vice
versa.
- Transcribing drafts, proofreading and revising correspondence,
memos, flyers, agendas, minutes, resolutions and policies.
- Preparing for monthly, weekly, daily staff meetings and special
Board meetings.
- Arranging and maintaining all original contracts between the
company and customers and classifying them appropriately.
❖ Records Management
- Maintaining electronic and paper records ensuring information
is organized and easily accessible.
- Handling confidential documents ensuring they remain secure.