TAHALUF - Personal Assistant
Full-timeCompany Description
is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.Job Description
We are . We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:Key Responsibilities
Administration & Coordination
Arranging travel, accommodation, relevant visas for frequent business travel for internal and external meetings/events for each Executive. Coordinating internal/external meetings and work closely with internal and external stakeholders to ensure attendance and necessary documentation is distributed in a timely manner. Organising global video/telephone conferences across multiple time zones. Collating and issuing the agenda and minutes for regular meetings along with agreed follow up actions. Managing, monitoring and reporting, when necessary, the processing and coding of invoices and expense claims for each Executive. Ensuring all hardcopy and electronic materials containing confidential information are securely stored and only accessible to those authorised to view such content.Communication
Pro-active & complex diary management syncing with various time zones. Inbox management for each Executive to meet their requirements and to support prioritisation of tasks. Managing incoming/outgoing communication for the Executives as appropriate to manage expectations of internal and external customers. Building strong relationships with Informa divisions within the global business. Meeting and greeting visitors at all levels of seniority. Attend relevant meetings to ensure representation.Business Support
Supporting the Executives to research and collate data, prepare reports and presentation packs for different stakeholders Contributing to and monitoring specific projects as assigned or agreed by the Executives Any other duties commensurate with this level and role.Qualifications
Educated to degree level or equivalentQualities & experience
Previous comprehensive PA experience Experience in diary management Experience in processing visa documentation, travel arrangements, Working across different time zonesSkills
Excellent verbal and written communication skills and professional telephone manner High standards of accuracy, quality and attention to detail Strong time management skills and ability to prioritise under pressure without compromising quality Flexible and possess ability to adapt to fast changing environment Enthusiastic, confident, "people orientated" personality required - able to liaise with people to achieve work goals whilst enhancing relationships Ability to keep information organised and confidential Helpful, discreet, and mature approach to work Advanced skills in Microsoft Office – in particular PowerPoint and ExcelAdditional Information
Core Benefits:Additional Expat Benefits Only:
Paid visa costs – individual and family up to a max of three children Paid flight to Riyadh (for you and your dependents) 60 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000 SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices Cost of an Annual trip home - individual only On leaving the company - paid flight home for you and end of service gratuity payment (if applicable)Additional Benefits where the Saudi National is relocating within KSA Only:
Paid flight to Riyadh (for you and your dependents) Relocation costs to cover a hotel room – up to 30 days (single / family room), & Excess baggage allowance of up to SAR 1500Share this job with your friends
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