Operations and Logistics Coordinator

Operations and Logistics Coordinator

We are looking for an Operations and Logistics Coordinator to join our growing team. This role will be based in Al Khobar, Saudi Arabia.

• Manage the registration of goods in our internal systems for warehouse and workshop movements.
• Facilitate the processing of customer orders, delivery, and return tickets for various equipment movements.
• Generate necessary documentation, such as Purchase Requisitions (PR), for local area requirements and transfers.
• Ensure accurate and timely registration of goods receipts in the system.
• Coordinate and facilitate equipment deliveries, adhering to internal and external policies.
• Collaborate with various stakeholders, including clients and third-party providers, for efficient equipment movements.
• Organize external transport arrangements for the smooth transportation of equipment and goods.
• Oversee the management of portals where required for job-related documentation submissions.
• Ensure timely submission of required documents to internal and external entities.
• Review and validate various documents, including service tickets, delivery tickets, inspection reports, and invoices.
• Verify the accuracy of data and address any discrepancies in the documentation.
• Maintain organized records of invoices and supporting documents.
• Track amounts due from customers and initiate communication for necessary information.
• Respond to inquiries regarding rates, routing, and procedures through various communication channels.
• Maintain regular contact with clients, addressing queries and communicating information to relevant teams.
• Attend meetings with clients, ensuring timely and high-quality report submissions.
• Monitor and document approval processes for final invoicing.
• Liaise with clients and internal teams to facilitate necessary approvals and documentation.
• Identify and report any deviations or non-conforming items to relevant personnel.
• Complete necessary reports for managerial approval.

What You Will Need to Succeed

• Mechanical Understanding

• Minimum 3 years experience as Logistics Coordinator or similar position

• Must have previous experience in ERP systems or logistics type software

• Must be able to work independently and use initiative

• Work must be accurate, tidy, and structured

• Good knowledge of English, both written and oral

• High level of analytical and problem-solving skills

• Ability to multitask and handle multiple processes throughout the supply chain

This job has been sourced from an external job board.
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