Manager, GL & FS (Central)

Job Description

1. JOB DETAILS: 

Position Title & Grade: 

General Ledger and Financial Statements Manager 

Reports to: 

General Ledger and Financial Statements Director

Department & Function: 

Ma’aden Shared Services – Accounting – General Ledger and Financial Statements  

Job Code: 

TBD 

Date Prepared/Revised: 

25 April, 2024 
2. OVERALL JOB PURPOSE: 
The role holder is responsible for managing the monthly general ledger closing and preparation of the financial statements for the respective SBU / affiliate in compliance with the Ma’aden policies, procedures and guidelines. 

3. KEY RESPONSIBILITIES AND ACCOUNTABILITIES: 

Description  

Performance Indicators 

Core Responsibilities and Accountabilities 

• Prepare the month-end GL closing plan in-line with Ma’aden accounting and internal control policies and procedures and get necessary approval from the GL & FS Director   
• Manage the monthly, quarterly and year-end general ledger closing activities for the respective SBU / affiliate, in coordination with the GL & FS Director, by opening the new accounting period for each sub-ledger before the month-end, coordinating with sub-ledger owners to ensure completion of key activities as per month-end closing plan, posting all journals entries created while running the interface, reviewing the adjustment entries and reconciliations prepared by the Accountants, and finally reviewing the prepared trial balance before sharing it with GL & FS Director.   
• Review financial statement templates and the financial statements (both English and Arabic) developed by Accountants for the respective SBU / affiliate and make necessary updates, before sharing with GL & FS Director, External Reporting Department and External Auditors 
• Develop the GL budget for his/her respective SBU / affiliate and share with GL & FS director for consolidation 
• Monitor SBU / affiliate's expenses against budget and investigate / justify significant variances 
• Contribute to requirements of internal and external auditors as per the directions of the GL& FS Director 

▪ As defined in the Individual Performance Plan (based on cascading of Financial Accounting (FS and GL) SOP and Service Catalogue KPIs 

to individual level) 

• Contribute to the timely resolution of the issues raised through an internal or external audit, in coordination with the Audit Engagement Advisor 
• Monitor existing accounting policies, procedures and systems and assist in the development and implementation of new systems, policies and procedures to meet changing requirements (e.g. compliance with IFRS regulations) and future needs of the business 
• Contribute to preparation of Financial Accounting related reports to management, auditors, etc. 
• Provide accounting assistance to project managers and operations staff and respond to financial questions / concerns to meet business needs, in case the requirements cannot be met by the Accountants   
• Resolve any issues escalated by GL Accountants regarding fulfilment of specific business needs 
• Ensure specific needs of their respective SBU / affiliate are catered to and 

escalate any unresolved issues to GL & FS Director 

General Managerial Responsibilities and Accountabilities 

• Contribute to a working environment and culture which engages all Financial Accounting staff 
• Develop and coach junior staff in order to retain and expand talent through focused attention and effort 
• Ensure employees are adequately coached and trained in line with requirements of their role 
• Contribute to performance management and appraisal of employees and ensure timeliness and fairness of process 
• Participate in the identification, assessment and recruitment of potential employees 
• Monitor and push the Financial Accounting function for innovation, thereby continually enhancing quality and reducing cost by streamlining processes, procedures and automation 
• Ensure adoption / compliance with world class trends and best practices in Financial Accounting with the goal of ultimately driving cost reduction and quality enhancement 
• Report to GL& FS Director on a periodic basis key operational KPIs 
• Submit to GL & FS Director and above on a regular an ad hoc basis input for business planning and operational improvements 

Self-Management Responsibilities and Accountabilities 

• Define performance goals at the start of the year in discussion with GL & FS Director 
• Monitor work quality and escalate any operational issues in a timely manner 
• Keep abreast of professional developments, new techniques and current issues through continued education and professional growth 

▪ Individual Performance Plan and Individual Development Plan are developed as per the defined company timelines

4. COMMUNICATIONS & WORKING RELATIONSHIPS: 

Internal:  

• Report to GL & FS Director
• Maintain healthy working environment within the respective SBU / affiliate team of Accountants 
• Coordinate / collaborate with Accountants to resolve escalated operational issues and deliver efficient services 
• Manage internal customer relationships (e.g. resolving issues related to sub-ledger closing, reconciliations) including resolving any escalated issues 
• Regularly oversee any relevant subordinate team staff for quality and efficiency

External:  

• Manage external customer relationships (e.g. interacting with External Auditor) including resolving any escalated issues

5. JOB RELEVANT INFORMATION (BOUNDARIES & DECISION-MAKING AUTHORITY): 

• Plans & supervises all Financial Accounting activities at the respective SBU / affiliate, as per established policies & procedures 
• Will resolve any issues escalated by Accountants arising during provision of services, as per established policies & standard operating procedures 
• Will report any unresolved issues to GL & FS Director for discussion and approval of recommended actions 
• Proposes updates (as necessary) to relevant shared services strategies and accounting policies within Ma’aden as per best practices and overall Ma’aden business strategies 
• Ensures that Accountant staff receives the required training based on their evaluations 
• Provides actionable recommendations in the recruitment, selection, transfer and promotion of GL personnel within Ma’aden 
• Participates in required trainings as assigned by GL & FS Director

6. QUALIFICATIONS, EXPERIENCE & SKILLS: 

Qualifications:  

• Bachelor level degree in Accounting, Finance, or equivalent from an internationally recognized institution 
• Master’s degree is preferred 
• Professional Certification: CMA, CPA, ACCA, ACA, CA, CFA or equivalent preferred 

Experience: 

• At least 10 years of relevant experience in General Ledger and Financial Accounting 
• Experience with IFRS 
• Experience with large Finance / Accounting ERP systems 

Skills: 

• Strong personal computer and business solutions software skills (e.g. MS Office, MS Excel, MS Word) 
• Strong managerial and interpersonal skills for interacting with accountants, clients, and upper management 
• Good communication skills for communicating with support personnel and management 
• Strong analytical and problem-solving skills 
• Good planning and organizational skills to balance and prioritize work 
• Good writing skills when dealing with colleagues within the department, across Ma’aden, and any external contacts 

7. HIGH PERFORMANCE BEHAVIOURS: 

General Ma’aden behavioral competencies required: 

• Leadership  
• Teamwork  
• Integrity 
• Care 
• Ownership 
• Accountability 
• Analytical Thinking and Problem Solving 
• Communication 
• Time Management, Planning and Organization 
• Attention to Detail