Office Manager

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, sourcing and payments, inventory control, office staff supervision and task delegation.

• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

• Go to person for maintenance, mailing, shipping, supplies, equipment, bills and errands

• Partner with HR to maintain office policies as necessary

• Lead and manage the on-boarding of new employees following the internal process and alignment with the internal immigration team.

• Manage and monitor the company’s Saudization rate with periodic updates to the internal management and highlight any key risks.

• Lead and manage the off-boarding employees, collect all the company assets and required paperwork for immigration documents.

• Coordinate with IT department on all office equipment

• Working closely with the controllership and compliance teams to maintain highly controlled environment.

• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

• Manage contract and price negotiations with office vendors, service providers and office lease

• Makes sure all business and trade Licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.

• When needed, represent the company at different offices whether governments or external partners to solve complex situation

• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

• Organize and schedule meetings and appointments for the office and the GM

• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

• Perform review and analysis of special projects and keep the management properly informed

• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

• Participate actively in the planning and execution of company events

• Responsible for developing standards and promoting activities that enhance operational procedures

• Allocate available resources to enable successful task performance

• Coordinate office staff activities to ensure maximum efficiency

• Analyze and monitor internal processes

• Implement procedural and policy changes to improve operational efficiency

• Prepare operational reports and schedules to ensure efficiency

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

• Saudi National
• 7 years of previous office management experience in multinational organization.
• English & Arabic fluent Communication Skills.
• Excellent accounting & Budgeting skills and advanced level of using MS tools
• Strong knowledge of Saudi labor and immigration rules
• Inventory management skills
• Problem Solving skills
• Decision Making skills
• Time Management
• Attention to Detail

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.