Logistics Operator

Job Objective
Contribute to achieving the objectives of the company by
reviewing shipment materials before distribution, collaborating with
transportation systems to ensure prompt shipment pick-ups and monitoring
shipment costs and productivity processes.

Key Responsibilities

• Confirm deliveries for the previous day in SAP. Send
  notification about deliveries’ confirmation to the concerned participants
  (group in Telegram);
  
• Receive the orders in SAP placed through SAP/CRM Application
  by Sales Executives
  
• Process applications in SAP and create invoices/order forms:
  
• Check the price compliance in SAP with the price specified
  in the current price list (special price, IM price, new price list etc.) for
  delivery date for each SKU
  
• Check the data/comments entered through application by Sales
  Executive (contact information of the Customer (last name, first name, contact
  phone number)), time of delivery of the product to the delivery point
  
• Check the availability of products in the warehouse
  
• Complete the orders and send the documents (invoice and
  order form) to the transporters /warehouse (if applicable)
  
• Conduct reconciliation with the concerned employees of
  contractors (at the end of the working day) for the number of received orders
  for delivery (transport companies) / orders for dispatch (warehouse) the next
  day :
  
• Send a dispatch report (with complete details concerning the
  product dates’, etc.) to the warehouse and receive confirmation of receipt of
  all orders for dispatch the next day from the warehouse
  
• Send a distribution report and the routes to the
  transportation companies
  
• Reconcile the orders/received documents/ routes with
  transportation companies
  

• Receive information from transport companies about
  deliveries during the day and provide a report (Telegram group/Watsapp group)
  on the fulfillment of the orders on the day of delivery
  
• Receive calls from drivers / concerned managers in the
  warehouse / transport companies about the issues that arise on daily basis
  (when loading the trucks / at points of delivery (longer time of loading in the
  warehouse, waiting at the point of delivery, lengthy paperwork, weight
  mismatch, customer's refusal of products, shortage and excess of products,
  etc.)
  
• Work with sales representatives to solve emerging problems
  at points of delivery
  
• Inform the management by means of SMS/Telegram
  group/WhatsApp about the total or partial refusal of the products by the
  counterparty, specifying the reason for the refusal/ incomplete orders/full and
  partial returns of products
  
• Enter the data into the report about incomplete orders, full
  and partial returns of products
  
• Send report (Daily Delivery Report) to the Telegram/WatsApp
  group with the information about the deliveries on the previous and current
  days in a previously confirmed format every morning
  

• Receive scans of signed shipping documents (invoice,
  delivery note) from transport companies/logistics manager the next day after
  the delivery of the products
  
• Receive the originals of the invoices on weekly basis from
  the logistics manager
  
• Verify the availability of the stamp and signature as well
  as the accuracy of the name of the customer on the stamp with the name on the
  original invoices
  
• Enter data into the report with invoices’ availability
  
• Upload documents to SAP by attaching them to the appropriate
  order
  

• Informing the management of their activities in due time;
  
• Reporting to the management in accordance with the company
  policy;
  
• Executing other tasks received from the management;
  
• Following all agreed standards, regulations and rules
  established in the company;
  
• Dealing with the inquiries and requests of MHP Saudi Arabia
  Trading Company, employees and consumers;
  
• Preparation and participation in the reporting meetings.

• Diploma or higher / Excel / SAP
  
• Preferable 1 year or less of practical experience in a
  similar position
  
• Age range 23 – 35
  

• Teamwork
  
• Flexibility
• Emotional smartness
• Effective follow-up to close tasks
• Teamwork
• Good Communication skills

• Using Excel
  
• Attention to details
  
• The ability to work under pressure and handle challenges of
  work
  
• Computer use skills and applications
  
• Knowledge of Arabic and English
  
• Discipline
  
• Commitment
  
• Concentration / Professional appearance