Management Assistant

Job description / Role

Overview: The Management Assistant provides administrative support to management staff within an organization. This role involves a variety of tasks aimed at facilitating smooth operations and efficient communication within the management team. Responsibilities: - Administrative Support: Provide administrative assistance to management staff, including scheduling meetings, managing calendars, making travel arrangements, and preparing documents and presentations. - Communication: Serve as a liaison between management and other departments or external stakeholders. Facilitate communication by answering phone calls, responding to emails, and relaying messages accurately and promptly. - Data Management: Organize and maintain electronic and paper files, ensuring that information is easily accessible and properly documented. - Research: Conduct research as needed on topics relevant to the organization or specific projects, compiling information and summarizing findings for management review. - Event Planning: Assist in planning and coordinating events, such as conferences, workshops, or team-building activities, including logistical arrangements and communication with participants. - Monitoring Expenses, Processing Invoices - Office Management: Oversee office supplies inventory, order supplies as needed, and ensure that office equipment is maintained and operational. - Confidentiality: Maintain confidentiality of sensitive information and exercise discretion in handling confidential documents and communications. - Ad Hoc Tasks: Handle various ad hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to assist wherever needed. - Attending Meetings and Writing MOMs: Attend meetings and write minutes of meetings (MOMs) and distribute them to management members. - Accompanying Management Members on Visits: Accompany management members when needed in visits, and handle tasks related to official entity and bank visits, including arranging paperwork and similar tasks. Work Environment: Typically works in an office setting, but may occasionally need to travel or attend off-site meetings or events. May be required to work occasional evenings or weekends to support special events or projects.

Requirements

Qualifications: - Education: A high school diploma is typically required, though a degree in business administration or a related field may be preferred. - Experience: Previous experience in administrative support roles is advantageous, particularly in a corporate or office environment. - Organizational Skills: Strong organizational skills are essential for managing multiple tasks and priorities effectively. - Communication: Excellent written and verbal communication skills are necessary for clear and effective communication with management, colleagues, and external contacts. - Computer Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software. - Attention to Detail: Attention to detail is crucial for accuracy in document preparation, data management, and other administrative tasks. - Problem-Solving: Ability to identify issues, analyze problems, and propose solutions in a proactive manner. - Team Player: Ability to work collaboratively with others and provide support to colleagues as needed. - Professionalism: Demonstrate professionalism, discretion, and confidentiality in all interactions and tasks. - Driving Licence - Valid Ikame in Riyadh

About the company

Equivator specializes in alternative asset management, focusing on private equity investments in innovative technology ventures.