Administrative Assistant - NOV Inc - Hiring Now

NOTE: Please ONLY applyif you have sufficient experience and skills required as per jobdescription below.

JobSummary:

TheReceptionist will act as the first point of contact for employeesor clients and the responsible person for the facility managementand maintenance.

RESPONSIBILITIES/ACCOUNTABILTY& AUTHORITY:

• Greetclients and visitors with a positive helpful attitude.
• Assist clients in finding their way around theoffice.
• Help maintain workplace security byissuing checking and collecting badges as necessary and maintainvisitor logs.
• Answer screen and forward phonecalls.
• Sort and distribute mail and handleparcel shipments
• Assisting with a variety ofadministrative tasks including copying faxing taking notes andbooking travel plans.
• Order maintain anddistribute office supplies
• Scheduleappointments and maintain conference rooms reservation log
• Maintain facility seating charts and officeassignments
• Develop and maintain relationshipswith vendors contractors and service providers to ensure qualityservices and competitive pricing.
• Inspectfacility and coordinate with HSE personnel to meet safetyregulations and running routine safety inspections.
• Conduct regular inspections to identify andaddress maintenance issues safety hazards and compliancerequirements.
• Oversee the coordination offacility services such as cleaning security waste management andother office manager duties.
• Develop andimplement effective facility management strategies policies andprocedures.

BEHAVIORALSKILLS/COMPETENCIES & REQUIRED:

• Time management skills
• Attention to details with strongadministrative skills.
• Positive attitude withgood Communication skills
• Strongorganizational skills
• to be able to use basiccomputer programs including Microsoft Office
Flexibilityto be able to move between activities and duties quickly ifpriorities change.

EXPERIENCE/EDUCATION/SKILLSET REQUIRED:

• Bachelors Degree/equivalenteducation required
• 3 years of administrativeassistant experience
• communication skillsproficient in English (verbal and written)
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Professionalism
• ProblemSolving
• Verbal Communication QualificationKnowledge AndExperience