Executive Secretary - Hiring Immediately

We are on the lookout for a brilliant Executive Secretary to join our passionate team at Movenpick in Turaif Northern Borders Province
Growing your career as a Full Time Executive Secretary is an amazing opportunity to develop competitive skills.
If you are strong in problem-solving, adaptability and have the right initiative for the job, then apply for the position of Executive Secretary at Movenpick today!

The Movenpick Hotel Waad Al Shamal is a luxury 5-star hotel located in the stunning Northern Province of Saudi Arabia. Boasting a total of 243 rooms, guests can indulge in unparalleled comfort and opulence during their stay. The hotel offers a wide range of amenities, including five exquisite food and beverage venues, providing guests with a diverse culinary experience. For those in need of professional spaces, the hotel features 18 expansive meeting rooms, perfect for hosting conferences, workshops, or other corporate gatherings. Additionally, the hotel offers large banqueting facilities, making it an ideal venue for grand celebrations and events.We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.Why work for Accor?We are far more than a worldwide leader. We welcome you as you are, and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit what you love, care for the world, dare to challenge the status quo! #BELIMITLESSJob Description

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.Key InteractionsInternallyExternallyOwnersGuestsPrimary ResponsibilitiesAdministrative and coordinationManage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetingsScreen/handle telephone calls, appointments, mails and emails and take action accordinglyTake minutes at the Executive Committee MeetingCoordinate and communicate with various departments and all levels of staff on matters directed by the General ManagerPrepare and manage correspondences with internal and external parties for General Manager’s signatureAttend to requests from divisional, corporate or owners offices and facilitate it accordinglyAttend to residents/patrons’ special requests or complaints that are directed to the General ManagerCo-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordinglyEnsure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.Maintain systematic up-to-date filing and tracing systemsMaintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s officeMaintain and update Executive Committee and Department Heads’ leave recordMaintain and update ‘Manager-On-Duty’ schedulePrepare monthly financial data reportsMaintain confidentiality of sensitive matters/issuesManage and upkeep the functionality and cleanliness of the officeEnsure adequate stock of office stationeryMaintain a high level of professionalism and project a positive image of the organization.Other ResponsibilitiesMaintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/featuresBe fully conversant with hotel fire & life safety/emergency proceduresAttend all briefings, meetings and trainings as assigned by managementMaintain a high standard of personal appearance and hygiene at all timesPerform other reasonable duties assigned by the assigned by the ManagementQualifications

Minimum 8 years of secretarial experience with at least 5 years serving the senior management levelExcellent reading, writing and oral proficiency in English languageGood working knowledge of MS Excel, Word, & PowerPointGood communication and customer contact skillsService oriented with an eye for detailsAbility to work effectively and contribute in a teamSelf-motivated and energeticWell-presented and professionally groomed at all times.Additional Information

What is in it for you:Employee benefit card offering discounted Accor rates worldwideLearning programs through our academiesOpportunity to develop your talent and grow within your property and across the worldAbility to make a difference through our corporate social responsibility activities

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Benefits of working as a Executive Secretary in Turaif Northern Borders Province:

● Excellent benefits
● Advancement opportunities
● Competitive salary