Admin Secretary

Admin / Secretary – Fire Protection Department

Role Overview

The Admin Secretary is responsible for providing comprehensive administrative and secretarial support to ensure smooth day -to -day operations. The role focuses on document control, correspondence management, record maintenance, and coordination across departments, particularly with project teams and accounting.

Key Responsibilities

• Handle all administrative and secretarial duties efficiently
  

• Maintain proper document control systems for files, records, and reports
  

• Draft, manage, and track official correspondence (emails, letters, memos)
  

• Organize, file, and retrieve physical and digital documents
  

• Manage project documentation, including reports, approvals, and records
  

• Coordinate with the accounting team for invoices, expenses, and related documentation
  

• Ensure accurate and up -to -date project records and logs
  

• Support internal coordination between departments and stakeholders
  

• Maintain confidentiality and data integrity at all times
  

Requirements

Skills & Competencies

• Strong organizational and documentation skills
  

• High attention to detail and accuracy
  

• Proficient in MS Office (Word, Excel, Outlook) or equivalent tools
  

• Good written and verbal communication skills
  

• Ability to manage multiple tasks and meet deadlines
  

• Basic understanding of accounting documentation is an advantage
  

Preferred Qualifications

• Diploma or Bachelor’s degree in Administration or related field
  

• Prior experience in administrative or secretarial roles
  

• Experience handling project documentation is a plus
  

Benefits

Candidate Salary Range: SAR 48,000 – 60,000 per year