Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. 

Responsibilities

• Manage the transportations, accommodations, visa issuing, and other travel services.


• Answer and direct phone calls.


• Cooperate with employees to determine their needs and advise them appropriate destinations, modes of transportations, travel dates, costs, and accommodations aligned with company policy.


• Book transportation, make hotel reservations, and confirm payment/fees.
  


• Follow and update promotional travel packages.
  


• Deal with occurring travel problems, complaints or refunds.
  


• Apply for Visa for the employees.
  


• Enter data into our software and maintain employees' travel expenses files.
  


• Network with tour operators.


• Organize and schedule appointments.


• Plan meetings and take detailed minutes.


• Write and distribute emails, correspondence memos, letters, faxes, and forms.


• Assist in the preparation of regularly scheduled reports.


• Develop and maintain a filing system.


• Update and maintain office policies and procedures.


• Order office supplies and research new deals and suppliers.


• Maintain contact lists.


• Book travel arrangements.


• Submit and reconcile expense reports.


• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Qualifications

• Bachelor's degree or equivalent experience.


• A Tourism Background is preferred.


• Fluent in English.


• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.


• Knowledge of office management systems and procedures.


• Working knowledge of office equipment, like printers.


• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).


• Excellent time management skills and the ability to prioritize work.


• Attention to detail and problem-solving skills.


• Excellent written and verbal communication skills.


• Strong organizational skills with the ability to multi-task.