Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

Responsible for all task related to HR manager office from preparing schedules, follow ups, reports to scheduling meeting.

• Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
• Manage communication channels, such as phone calls and emails.
• Supervise office staff, including clerical and administrative personnel.
• Maintain filing systems and ensure the proper retention, protection, and disposal of records.
• Manage data entry and other record-keeping tasks.
• Oversee office supplies to ensure resources are available when needed.
• Establish and implement office policies and procedures to maintain order and efficiency.
• Review and update office policies as necessary to reflect changing needs.
• Process invoices and manage accounts payable and receivable.
• Coordinate with building management for office maintenance and repairs.
• Ensure a safe and clean work environment.
• Provide regular office operations reports to management and identify areas for improvement.
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office procedures

Skill Requirement

• Proficient in Microsoft Office suite
• Excell
• Managment System ERP
• English Writing & Speaking
• Tracking System
• Report
• Microsoft Power BI

Qualifications

• Bachelor's degree of Business Administrative, Human Recourse, Managment information system or equivalent experience
• Strong interpersonal, and communication skills
• Ability to multitask, organize, and prioritize work
• Experience Minimum 2 years