Assistant Manager

Job Summary:

Taj HR is seeking a highly capable Assistant Manager. The ideal candidate will have strong leadership skills, the ability to multitask, and a proactive approach to problem-solving. This role offers the opportunity to develop strategic initiatives and contribute to the growth of the organization.

Assistant Manager Performance measures: 

• Convert 1 in 6 Office enquiries (work towards taking Office enquiries) 
• Convert 1 in 2 Virtual Office & Coworking enquiries
• Office, Virtual Office & Coworking client churn not to exceed 60%
• Aim for 200 Coworkers 
• Increase Virtual Office package count by 20% per year 
• Increase revenue month on month and year on year 
• Team churn not to exceed 40% per annum

Key attributes:

 · Attitude: positive, enthusiastic, confident, approachable and a great smile

 · Communication skills: active listener, friendly, respectful, responsive, confident

· Customer service focused: genuine interest to help others, subscription builder

· Professionalism: invested in the business, well presented, career oriented

· Leadership: leads by example, engages team members, makes business decisions, proactive

· Management skills: time management – works to deadlines, eye for detail, solves challenges

· Results oriented: motivated to achieve, want to win

· Culture fit: positive energy, sticks to the system, adds value

Management position summary:

Sales

· Study ‘How to Create a Buyer’, and learn the sales process – it will help you with Virtual Office & Coworking sales.

· Study Virtual Office & Coworking Sales Talk guides

· Sell with enthusiasm, explaining the unique differences that make a client successful.

· Over the phone, the aim is to sign up your Virtual Office enquiry over the phone, and to book your Office & Coworking enquiries in to tour the office.

· Every enquiry will receive a demonstration/s of the communications and technology. Ensure you understand its power, and demonstrate technology to enquiries that tour.

· Learn and manage the ‘Trip to Sale’ for all enquiries, and train your team to handle enquiries with priority and to the standards.

· Walk the floor three times per day to ensure five star presentation. The demonstration office is set up to the specifications, and all Offices are presented with wow factor – it creates a buyer.

· Confident in using the tools such as ‘Don’t Buy a Lie’, ‘Why You Need to be in, and ‘Quick Comparison’ to help you create a buyer.

· Follow up enquiries keeping CRM/MyFloor/Wombat up to date, and driven to close sales. Global IT network:

· A sound knowledge of all capabilities, systems, services, and network: o Servcorp broadband, unique WiFi security o Cisco IP Phones, Call Manager, Worksmart call screen, Intercept, Least Cost Routing o Unified Communications, Onefone, Onefax Sales administration:

• Follow the sales templates in The Library when communicating on behalf.

• Keep Wombat up to date with correct sales notice details, correspondence and Service Agreements uploaded.

• Ensure Service Agreements, Client ID, and Credit Card details are obtained and correctly executed. Stabilize team: Work with your Office, Virtual Office & Coworking Manager’s to achieve these standards. · Hire a great team of skilled, motivated individuals, paying salaries above the market rate, (no recruitment agencies to be used).

· Ensure you maintain a balanced team (as per The Library standard) to service the clients and grow the business.

· Create a positive and enjoyable work environment. You achieve this by walking onto your floor with a smile, positive attitude and assist your team in achieving goals rewarding with the motivation budget, and train your team to The Library guidelines.

· Hold team meetings to motivate, educate and reward your team every six weeks.  Involve your General Manager or organize a guest speaker quarterly. Distribute minutes of meetings to all team members and General Manager within 48 hours.

· Discuss with your team the client’s business; find out what the clients need and how we can assist/help them. Train your team to exceed client’s expectations.

· Conduct performance reviews with your team to measure skills, training, discuss goals, successes and targets. Review team Job Description and performance evaluation.

· Celebrate your sales and client success with your team.

Stabilize clients:

·        Client Welcomes and Happy Calls with your team to the standards in The Library for every client from day one and continue to onboard over 6-8 weeks to learn how you can support the client.

·        Complete a minimum of 8 “How can we help you” (80/20) meetings per month, to further understand the client’s business, progress, and ways we can support them with subscription solutions.  Submit report details to your General Manager.

·        Attend to all client queries or concerns within 24 hours.

·        Deliver quarterly networking functions on your floor to foster Community and facilitate business introductions for stabilization.

Client terminations:

·        Understand and explain the ‘Resell Comparison’ which demonstrates the real costs and financial benefits when setting up a business for up to 10 people in traditional office space.

·        Aim to re-sell clients who provide termination notice.

·        Where relevant, apply Virtual Pause, as per the guidelines in The Library.

Make a profit:

·        Review monthly profit and loss statement; compare your performance in the current period against the previous month and previous year, and improving profits. (After your first 6 weeks).

·        Know your projections for the month and year.

·        Actively audit and increase subscriptions.

Accounts:

·        Ensure supplier invoices have been on-charged to clients with appropriate mark-up.

·        Ensure all cheeks and cash are banked on the same day.

·        Accurately receipt client payments in accounting system from bank statement/receipts.

·        Following up collect payment from outstanding clients meeting collection targets on 15th, 21st, and 25th of the month.

·        95% of all Virtual Office & Coworking clients should have a credit card on file and Office clients should be paying via Direct Debit.

Billing system:

• A sound knowledge of your billing system.

• Set up of clients correctly in accounting system; ensure all items on the Service Agreement are properly entered, rent increases entered and occur automatically.

• Ensure your team are using Task Timer and charging correctly daily. Check grammar, charge and correct codes etc.

• Audit recurring charge items twice per year.

• Accurate and timely client invoice preparation and distribution by the 1st of the month

General:

·        Ensure all floor equipment is maintained – there is no maintenance budget.

·        Ensure a sound knowledge of your equipment; photocopier, TV, Smartboard, Video Conferencing.

·        Liaise with IT to ensure IT and Communication records and equipment are maintained.

·        Liaise with building management to ensure directory board listings are updated, is listed, and the building is maintained.

·        Liaise with local telephone directory listing agency to ensure they are updated.

·        When invited, attend Management Meetings, returning to your location and actively training your team with the Information.

·        Report regularly and honestly to your manager.

Administration:

·        Keep a daily master list in your diary on Outlook.

·        Maintain an accurate petty cash float and obtain regular reimbursements.

·        Ensure Coworking lounge and day suite systems are maintained for Virtual Office and travelling clients.

·        Ensure accurate mail systems are followed and maintained, as per The Library guidelines.

·        Ensure manuals for all equipment, ITS and Team Manuals remain propriety information and never to be given to a client or external person. Manuals are never to be taken off the floors.

General knowledge:

·        Real estate prices per 100sqm/30 tsubo in your city.

·        What is happening in your city? Have a good commercial knowledge base.

·        Attend networking events – minimum 1 per month.

·        Be a student of your market.

Personal:

·        Grooming/dress code is professional and suitable style for a prestigious environment.

·        Lead your team by example.\

·        Be honest and always talk up to your Senior Manager and do not involve your team in your personal life.

·        Have a “buddy” in at managerial level.

·        Smile! Have fun.

• 2-5 years of experience in Real Estate Industry
• Excellent communication skills
• Time management
• Good English language
• Based in Riyadh
• Available for traveling