Clinical Study Administrator

Location Jeddah, Mecca Region, Saudi Arabia JOB TITLE

Clinical Study Administrator

ABOUT ASTRAZENECA

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development, and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

ROLE SUMMARY

The Clinical Study Administrator (CSA) assists in the coordination and administration of the study activities from the start up to execution and close out, and within the Local Study Team (LST) to ensure quality and consistency of interventional study deliverables to time, cost and quality objectives.

in compliance with AZ Procedural Documents, international guidelines such as ICH-GCP, and relevant local regulations.

What you’ll do

Assists in coordination and administration of clinical studies from the start-up to execution and close-out.

Collects, assists in preparation, reviews and tracks documents for the application process. Assists in timely submission of proper application/documents to EC/IRB and, where appropriate to Regulatory Authorities for the duration of the study.

Interfaces with Investigators, external service providers and CRAs during the document collection process to support effective delivery of a study and its documents.

Serves as local administrative main contact and works closely with the CRAs and/or the LSAD for the duration of the study.

Operational responsibility for the correct set-up and maintenance of the local eTMF and ISF including document tracking in accordance with ICH-GCP and local requirements.

Ensures essential documents under their responsibility are uploaded in a timely manner to maintain the eTMF “Inspection Readiness”.

Ensures that all study documents are ready for final archiving and completion of local part of the eTMF and supports the CRA in the close out activities for the ISF.

Contributes to the production and maintenance of study documents, ensuring template and version compliance.

Creates and/or imports clinical-regulatory documents into the Global Electronic Management System (e.g. ANGEL) ensuring compliance with the AstraZeneca Authoring Guide for Regulatory Documents.

Contributes to electronic applications/submissions by handling clinical-regulatory documents according to the requested technical standards i.e., Submission Ready Standards (SRS), supporting effective publishing and delivery to regulatory authorities.

Sets-up, populates and accurately maintains information in AstraZeneca tracking and communication tools (e.g. CTMS such as VCV, SharePoint, etc) and supports others in the usage of these systems (with the exception of countries where there is a specific role dedicated to set up and update the systems).

Prepares and/or supports contract preparation at a site level (with the exception of countries where there is a specific role dedicated to preparing site contracts).

Prepares/supports/performs Health Care Organisations (HCO)/Health Care Professionals (HCP) payments in accordance with local regulations.

Manages and contributes to coordination and tracking of study materials and equipment.

Coordinates administrative tasks during the study process, audits and regulatory inspections, according to company policies and SOPs.

Leads the practical arrangements and contributes to the preparation of internal and external meetings e.g., study team meetings, Monitors’ meetings, Investigators’ meetings. Liaises with internal and external participants and/or vendors, in line with international and local codes.

Prepares, contributes to and distributes presentation material for meetings, newsletters and web-sites.

Responsible for layout and language control, copying and distribution of documents. Supports with local translation and spell checks in English to/from local language, as required.

Responsible for printing and distribution of documents such as letters and meeting minutes, and for handling and archiving of study/country related e-mails.

Interfaces with Data Management Centre and/or Data Management, Global Clinical Solutions representatives to facilitate the delivery of study related documents/material.

Ensures compliance with AstraZeneca’s Code of Ethics and company policies and procedures relating to people, finance, technology, security and SHE (Safety, Health and Environment).

Ensures compliance with local, national and regional legislation, as applicable.

Essential for the role

Bachelor’s degree in related discipline, preferably in pharmacological science, or equivalent qualification.

Minimum one to two years as a research coordinator

Previous administrative experience preferably in the medical/ life science field.

Proven organizational and administrative skills.

Computer proficiency.

Good knowledge of spoken and written English.

Further studies in administration and/or in life science field are desirable.

Working knowledge of the Clinical Study Process and an understanding of the range of working procedures relating to it, together with an understanding of the ICH-GCP guidelines.

Ability to develop advanced computer skills to increase efficiency in daily tasks.

Good verbal and written communication.

Good interpersonal skills and ability to work in an international team environment.

Willingness and ability to train others on study administration procedures.

Excellent organization and time management skills, excellent attention to detail, and ability to multi-task in a high-volume environment with shifting priorities.

Team oriented and flexible; ability to respond quickly to shifting demands and opportunities.

Integrity and high ethical standards.

Desirable for the role

Ability to work in an environment of remote collaborators.

Manages change with a positive approach for self, team and the business. Sees change as an opportunity to improve performance and add value to the business.

Good analytical and problem-solving skills.

Demonstrates ability to prioritize and manage multiple tasks with conflicting deadlines.

Good cultural awareness.

Ability to understand the impact of technology on projects and to use and develop computer skills while making appropriate use of systems/software in an e-enabled environment.

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients, and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth, and development. We’re on an exciting journey to pioneer the future of healthcare.

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AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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