Document Controller (General Application) (Saudi Citizen)

Job Summary

Position published for future Job Opportunities with below Job Summary/Description: 

As we expand, we are always looking for talented people who share our ambitions, values, and drive. This job post is part of our global job openings initiative. By creating a profile and applying to our global job openings, you will automatically subscribe to our Global Talent Pool, which is used to source talent by our recruiters across Khatib & Alami (K&A). Every day, our recruiters search the Talent Community for open roles that match member profiles. If you are a good match, we will contact you!

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Job Summary: 

The Document Controller establishes master filing systems, including copies of al drawing issues on design projects in Design Centers. He ensures the implementation of K&A’s archiving policies, procedures and standards in the recording of all issued documents and drawings.

Key Responsibilities (Financial)

• Ensure responsibilities are fulfilled in a cost effective manner

Key Responsibilities (Customer Focus)

• Ensure the satisfaction of the design teams with provided document control activities

Key Responsibilities (Internal Business Process)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on design projects in accordance with corporate policies and procedures
• Maintain a record of submittals to the client and record the date of responses to the client
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference
• Maintain a register of design manuals, vendor manuals and design drawings
• Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design
• Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings
• Record receipt of drawing revisions and distribute to the appropriate people
• Ensure that the most current version of drawing documents is being used
• Assist other members in the design team to set-up and maintain filing systems in an organized manner
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Key Responsibilities (Learning & Growth)

• Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

• High School Diploma
• Working knowledge of Microsoft Word, PowerPoint and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English; Arabic is an advantage

Overall Experience Required to Execute this Role

• No prior experience required

Specific Experience Required to Execute this Role

• No prior experience required

Skills