Document Controller - Supervision

Job Summary

The Document Controller establishes master filing systems, including copies of all drawing issued on design projects or supervision projects. He ensures the implementation of K&A archiving policies, procedures, standards, and the recording of all issued documents and drawings, by using Aconex program.

Key Responsibilities (Financial)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondences for company projects in accordance with corporate policies and procedures

Key Responsibilities (Customer Focus)

• Maintain a record of submittals to the client and record the date of responses to the client

Key Responsibilities (Internal Business Process)

• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference


• Maintain a register of design manuals, vendor manuals and design drawings


• Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design


• Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings


• Record receipt of drawing revisions and distribute to the appropriate people


• Ensure that the most current version of drawing documents is being used


• Assist other members in the team to set-up and maintain filing systems in an organized manner


• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures


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Key Responsibilities (Learning & Growth)

• Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

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  • Saudi Citizen is preferable
  
  
  • High School Diploma. B.Sc. is preferable
  
  
  
  
  
  
  • Excellent experience in Aconex Program for more than 5 years
  
  
  • Working knowledge of Microsoft Word, PowerPoint and Excel
  
  
  • Good secretarial skills and organizational abilities
  
  
  • Ability to communicate effectively both internally and externally
  
  
  • Good planning, organization and presentation capability
  
  
  • Strong attention to details
  
  
  • Proficiency in spoken and written English
  
  
  
  

Overall Experience Required to Execute this Role

• Prior Document Controller experience required

Specific Experience Required to Execute this Role

• Well-versed in Aconex