Document Controller - Zahrawi Medical

ACCOUNTABILITIES

Policies &Procedures:

• Adhere to allZahrawi Policies & Procedures asapplicable.

WarehouseManagement:

• Maintain a log/register sheet for daily fleetactivities.
• Ensure that the returned documentsare complete and have all the paperwork attached.
• Check the returned document for nondelivereditems and hand it over to the concerned WHCoordinator

WarehouseArchiving:

• Archiving all thedocuments in the warehouse
• Uploading for allthe POD in our system

Delivery Notes &Invoices:

• Register alloutbound delivery notes and invoices.
• Createdocument progress reports on a regular basis to be sent to theWarehouse Manager.
• Create a weekly report withall pending invoices and delivery notes and send it to theconcerned Delivery representative andDriver.
• Conduct regular reviews of alldocuments and ensure that they are stored in a safeplace
• Uploading the invoice with the correctdelivery note in the system.
• Hand over otherdocuments to the concerned WH coordinator(emails/collection/Demo/Adjustmentetc.).

Document ControlProcessing:

• Ensure that allexisting document control procedures are followed as required bythe Warehouse Manager and Assistant DistributionManager.
• Implement new document controlprocedures as and when needed by the DirectManager.

Administration:

• FileDelivery documents in the assigned folders as hard copies and inthe shared folder ensuring that the tracking serial numbers arevalid.
• File all received shipment documentswith related quality certificates and MOHpermits.
• Ensure that all documents needed fordaily operations are available.
• Ensure that alldocuments required for the audit are available to be sent to theconcernedteam.